Payroll Coordinator (Onsite)

University of Toledo Physicians; Toledo (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

University of Toledo Physicians is seeking a Payroll Coordinator (Onsite) in Toledo, OH. The role is responsible for biweekly payroll transmission for all employees and incentive payroll for physicians, plus accounts payable duties including invoices, vendor inquiries, and ACH processing.

The candidate will ensure accurate tax withholding, garnishments, and timely payments, while collaborating with Human Resources and the payroll vendor to resolve issues and maintain confidentiality.

Qualifications

• High school diploma or equivalent.
• 2 years of payroll processing and accounts payable experience.
• Experience with Microsoft Word and Excel is required.
• Ability to work under pressure and analyze data.
• Excellent written and verbal communication skills.
• Strong organizational skills and confidentiality.

Responsibilities

• Completes biweekly payroll transmission for all employees.
• Completes monthly incentive payroll transmission for physicians.
• Ensures taxes, child support, deductions, and garnishments are paid on time.
• Prepares W-2s for all employees.
• Serves as liaison with payroll vendor and handles AP invoices and ACH/banking processing.

Skills

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Coordinator (Onsite)

Admin Finance Full Time Corporate Toledo, OH, US

3 days ago Requisition ID: 2159

POSITION SUMMARY

Responsible for biweekly payroll transmission for all employees and the incentive payroll transmission for all physicians. Responsible for accounts payable functions including processing invoices, vendor inquiries, backup check runs, month-end accruals, vendor setup, and ACH/banking processing.

ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES

• Completes biweekly payroll transmission for all employees.
• Completes monthly incentive payroll transmission for all physicians.
• Makes sure taxes, child support payments, other deductions, and garnishments are paid on time.
• Prepares W-2s for all employees.
• Adheres to the workflow design established for the department and meets all job performance standards.
• Trains department managers and timekeepers on time and attendance module.
• Works with Human Resources department to ensure employee deductions are entered accurately.
• Responds to emails and phone calls from physicians and employees promptly to assist in understanding payroll and deductions.
• Works with payroll vendor on issues with calculations.
• Serves as main liaison with payroll vendor.
• Maintains AP email and processes AP invoices.
• Handles vendor inquiries and vendor setup.
• Serves as AP check run backup and ACH/banking processing.
• Ability to handle conflicting priorities and meet strict deadlines.
• Maintains the strictest confidentiality.
• Works in a manner that ensures that safe work practices are used in order not to pose a risk to self or others in the workplace.
• Complies with company policies and procedures and local, state, and federal regulations.
• Adheres to policy on Substance Abuse.
• Interacts in a tactful, diplomatic, and humanistic manner with patients, visitors, and co-workers to provide a safe and effective environment that ensures self-respect, personal dignity, and physical safety of everyone.
• Maintains a dependable attendance record and adheres to standards of the dress code.
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS

Education:High school diploma or equivalent.

Experience:2years of experience in payroll processing and accounts payable processing required. Experience in Microsoft Word and Excel required. Knowledge of payroll taxes desired. Must have the ability to work under pressure and be able to analyze data or report information. Excellent written and verbal communication skills and organizational skills necessary.