Payroll Coordinator (On Site)

APC Hospitality LLC.; Verona (NJ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Retirement Plan

Training & Development

Job summary

APC Hospitality LLC in Verona, NJ, is seeking a Payroll Coordinator to join our accounting team. You will process biweekly payroll for 150–250 employees, ensuring accuracy, timeliness, and compliance with wage laws, reporting to the Managing Director of Accounting.

This role collaborates with HR, site managers and operations, handling payroll inputs, timekeeping, garnishments, and payroll-related inquiries while maintaining confidential records and supporting uniform and equipment inventory

Qualifications

• 2+ years of payroll and HRIS experience.
• Proficiency with Microsoft Excel and the Office suite.
• Knowledge of state and federal wage laws.
• Strong attention to detail and accuracy.
• Ability to handle confidential information and manage multiple deadlines.

Responsibilities

• Process biweekly payroll for 150–250 employees using the company’s HRIS/payroll system.
• Ensure payroll is accurate, timely, and compliant with wage laws.
• Review timekeeping, attendance, earnings, deductions for accuracy.
• Research and resolve payroll discrepancies and pay inquiries.
• Maintain payroll records (new hires, terminations, changes, direct deposit, tax info).
• Manage wage-rate allocations and annual reviews.
• Process direct deposit changes, withholding changes, and other payroll changes.
• Maintain sick, vacation, and leave accruals.
• Administer garnishments and payroll deductions.
• Generate payroll and labor reports for stakeholders.
• Maintain confidential payroll documentation and records.
• Assist employees with payroll questions and HRIS app.

Skills

Attention to detail

Time management

Communication skills

Confidentiality

Tools

Excel

HRIS system

Microsoft Office

Job description

• Monday-Friday, full-time in-office role (non-remote)

Rewards:

• Paid time off
• Retirement Plan
• Training & Development

Position Description:

We are seeking a highly organized and detail-oriented Payroll Coordinator to join our accounting team. Reporting to the Managing Director of Accounting, this position is responsible for accurately processing and distributing biweekly payroll for approximately 150–250 employees.

The Payroll Coordinator will work closely with Human Resources, Site Managers, and Operations to ensure payroll is processed accurately, on time, and in compliance with applicable state and federal wage laws. This role is ideal for someone who enjoys working with numbers, maintaining confidential employee information, and managing multiple processes and deadlines in a fast-paced environment.

In addition to payroll responsibilities, the Payroll Coordinator will support the administration and tracking of employee uniforms and company equipment.

Responsibilities:

• Process, review, and submit biweekly payroll for approximately 150–250 employees using the company’s HRIS/payroll system.
• Ensure payroll is accurate, timely, and compliant with applicable state and federal wage laws.
• Review timekeeping, attendance, earnings, deductions, and other payroll inputs for accuracy.
• Research and resolve payroll discrepancies, adjustments, and employee pay inquiries.
• Maintain accurate employee payroll records, including:
  • New hires and terminations
  • Position and pay-rate changes
  • Direct deposit information
  • Tax information
  • Deductions and other payroll changes
• Assign and maintain appropriate pay rates based on employee position and location.
• Maintain the wage rate program and ensure proper wage allocation for each payroll cycle; conduct annual reviews and updates.
• Process direct deposit changes, withholding changes, commissions, special payments, deduction changes, and third-party sick pay.
• Maintain employee sick, vacation, and leave accruals.
• Administer and ensure compliance with court-ordered garnishments and payroll deductions.
• Generate routine and ad hoc payroll, labor, wage, and employee reports for authorized stakeholders.
• Maintain organized, accurate, and confidential payroll documentation and records.
• Assist employees with payroll-related questions, including payroll app functionality.
• Assist the Director of Accounting with tax filing discrepancies, billing, accounting duties, and reports using accounting and payroll software.
• Manage and maintain employee uniform inventory throughout the employee lifecycle, including issuing reports as needed.
• Track and maintain company equipment inventory and provide reports as needed.
• Perform other duties and responsibilities as assigned.

Qualifications & Experience:

• 2+ years of experience working with payroll and HRIS systems.
• 2+ years of payroll experience in a mid-sized organization.
• Proficiency with Microsoft Office, including Excel.
• Working knowledge of state and federal wage and payroll laws.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Ability to manage multiple priorities, processes, and deadlines effectively.
• Strong communication and problem-solving skills.

Job Type:

• Full-time

Physical Setting:

• Office, in person (non-remote)

Schedule:

• Monday to Friday in office, 9:00 AM - 5:30 PM

Work Location:

Verona, NJ

Company Description:

APC Hospitality is a full-service hospitality company, providing valet parking, concierge, security, porter, front desk, shuttle, consulting, remote facility monitoring, directed/assisted parking, garage/lot management, ambassador greeter, and pool attendant service in the Northeast, Mid-Atlantic, and Southeast. APC offers hospitality services to luxury residential locations, special events, hospitals, medical facilities, universities, corporate facilities, and hotels. APC also provides shuttle and bus service, parking management systems, and consulting services in the areas of traffic flow logistics, space and parking management logistics for private and corporate complexes to developers, architects, and property managers. APC Hospitality was founded in 1985 and is based in Verona, New Jersey.

APC is an equal-opportunity employer. APC_ does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in provision of employment opportunities and benefits.