Payroll Coordinator - Charlotte, NC

O.R. Colan Associates (ORC); Charlotte (NC); Hybrid; USD 34,000 - 41,000; Part time

Benefits offered by this job

Flexible home-office option

Two days in-office per week

Job summary

O.R. Colan Associates in Charlotte, NC is seeking a part-time payroll administrator who can work from a home office within a 50-mile radius of our Charlotte office and report to the office two days per week (Tuesdays and Thursdays).

You will review timesheets, support the biweekly payroll process, perform payroll and benefit audits, maintain reports, and handle related correspondence while ensuring accurate and confidential handling of records.

Qualifications

• 1 year or more payroll, accounting, or related experience.
• Knowledge of payroll processes: timekeeping, earnings, deductions, taxes, audits.
• Proficient with MS Office Suite (Excel, Word, Outlook).

Responsibilities

• Review timesheets weekly for accuracy.
• Support the biweekly payroll process.
• Perform payroll, benefit, and other recurring audits and reconciliations.
• Maintain payroll reports and supporting documentation.
• Respond to payroll-related correspondence (garnishments, tax notices, agency communications).
• Maintain registrations and payroll tax accounts as new jurisdictions are established.
• Track employees on leave with Total Rewards Specialist.
• Assist with timesheet adjustment requests.
• Prepare payroll-related AP disbursements and journal entries.
• Assist with 401(k), SUI rate, merit increase, benefit rate, and Open Enrollment activities.
• Provide backup support to Accounting and assist with special projects.

Skills

Organized

Analytical

Detail-oriented

Communication

Service mindset

Discretion

Adaptable learning

Tools

MS Office (Excel, Word, Outlook)

Job description

Location: Charlotte, NC (Candidate will have the flexibility to work from their home office but must reside within a 50-mile radius of ORC's Charlotte, NC office)

Schedule: Part-time, Non-exempt | Report to ORC's Charlotte, NC office 2 days/week (Tuesdays and Thursdays)

Why Join ORC?

The Right Work. The Right People. The Right Culture.

Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

What You’ll Do

• Review timesheets for accuracy on a weekly basis
• Support the biweekly payroll process
• Perform payroll, benefit, and other recurring audits and reconciliations
• Maintain payroll reports and supporting documentation
• Respond to payroll-related correspondence, including garnishments, tax notices, and agency communications
• Maintain business registrations and register state and local payroll tax accounts as new jurisdictions are established
• Track employees on leave in partnership with the Total Rewards Specialist
• Assist with timesheet adjustment requests
• Prepare payroll related AP disbursements and journal entries
• Assist with annual 401(k), SUI rate, merit increase, benefit rate, and Open Enrollment activities
• Provide backup support to Accounting team members and assist with special projects and process improvements

We’re Looking for Someone Who

• Is organized, analytical, and detail-oriented — accuracy is the heart of this role
• Works efficiently under tight deadlines and keeps multiple priorities moving
• Communicates clearly and professionally — in writing, on the phone, and face to face
• Brings a strong service mindset to every internal and vendor interaction
• Handles sensitive information with discretion
• Picks up new systems and software quickly

Minimum Requirements

• Minimum of 1 year of payroll, accounting, or closely related experience
• Working knowledge of payroll processes, including timekeeping, earnings, deductions, taxes, and payroll auditing
• Proficient with MS Office Suite — specifically Excel, Word, and Outlook

Where You Fit This posting covers a single level. The pay range is $25 – $30/hr. Every candidate is assessed and evaluated during the hiring process to determine their level based on factors, such as training, transferable skills, work experience, business needs, and market demands. Your offer will reflect the level that best matches your experience.

Relocation and per diem are not provided.

What We Offer

• Medical, dental, and vision coverage
• 401(k) with company match, plus disability coverage
• Paid time off, sick time, and paid holidays
• Tuition reimbursement and paid professional development
• ClassPass and Breethe memberships
• Recognition programs and real room to grow

That’s the quick version — learn more about benefits at ORC. (https://careers.orcolan.com/our-benefits)

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: While performing the duties of this job, it requires a combination of office-based and field work. Employees will spend prolonged periods sitting and performing computer-based tasks, including typing, data entry, and virtual communication, while also regularly traveling to landowner properties, project sites, and government facilities, some of which may be in rural or remote locations with limited accessibility. Driving is an essential function of the role and may involve extended periods and long-distance travel. Fieldwork may require walking over uneven terrain, standing, or navigating outdoor environments, with routine exposure to varying weather conditions such as heat, cold, rain, and snow. The role also involves frequent interaction with a diverse range of individuals, including landowners, government officials, and members of the public, requiring the ability to communicate effectively and maintain professionalism across differing personalities and potentially challenging situations. Flexibility in scheduling is necessary to accommodate travel, site access, and stakeholder availability, along with adherence to safety protocols in both office and field settings.