Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

University of Southern California; Los Angeles (CA); Hybrid; USD 71,000 - 117,000; Full time

Job summary

University of Southern California Keck Hospital in Los Angeles is seeking a Payroll Coordinator to support accurate and timely employee payments and data maintenance. The role processes hospital biweekly Kronos timesheets, handles off-cycle adjustments, per the union contracts, and collaborates with HR and management to ensure correct final payments.

Candidates should have 1–3 years of hospital payroll experience, strong Excel skills, attention to detail, and the ability to handle confidential

Qualifications

• Req High School or equivalent
• Pref Associate’s Degree In a related field
• 1–3 years hospital payroll background or proven experience as a payroll coordinator or similar role
• Knowledge/comfortable with Excel, processing timesheets, payroll adjustments, and strong communication skills
• Attention to detail and outstanding analytical and numerical skills
• Fire Life Safety Training (LA City) - required within 30 days of hire if in LA City

Responsibilities

• Process hospital biweekly Kronos timesheets in accordance with Wage and Hours and company policies.
• Process all prior pay period adjustments including overpayments.
• Enter all off-cycle checks in Kronos historical.
• Process other financial compensations or deductions (e.g. bonuses, LOA supplemental pay, merit retro payments).
• Communicate with hospital staff regarding payroll processing and union contracts.
• Answer employees, managers, directors questions about salaries and payments.
• Prepare Excel spreadsheets for HR on all off cycle checks.

Skills

Excel

Attention to detail

Analytical skills

Communication

Time management

Education

High school diploma/equivalent

Associate’s degree in related field

Tools

Kronos

Job description

## Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)Applyremote type: Fully Remotelocations: Los Angeles, CAtime type: Full timeposted on: Posted Todayjob requisition id: REQ20177648Assist in the mechanisms to support accurate and timely employee payment and maintenance of records. This includes processing payroll, as well as maintaining employee data, handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company's payroll process and ensuring employees are compensated correctly and on time. She/he coordinates with HR and Management about changes in payroll, such as corrections, terminations and new hires. The Payroll Coordinator is a liaison to the human resources department and the accounting department as it corresponds to payroll operations. **Essential Duties*** 1. Process hospital biweekly Kronos timesheets in accordance with Wage and Hours and company policies and procedures.* 2. Process all prior pay period adjustments including overpayments* 3. Enter all off-cycle checks in Kronos historical* 4. Process other financial compensations or deductions (e.g. bonuses, LOA supplemental pay, merit retro payments)* 5. Communicate with hospital staff regarding payroll processing as it relates to union contracts* 6. Answer employees, mangers, directors questions or complaints about salaries and payments* 7. Prepare excel spreadsheets for HR on all off cycle checks containing absence hours usage* 8. Coordinate with HR about changes in employee’s payroll information* 9. Check payroll information for accuracy and ensure all relevant paperwork is in order* 10. Produce reports for upper management upon request* 11. Work with authorities (UPC) on audits or requests* 12. Perform analysis of payroll information.* 13. Responsible for maintaining security of information: e.g. salary, staff and legal information in a confidential nature.* 14. Maintain established hospital and regulatory requirements and records.* 15. Calculate employee termination checks and work closely with University Payroll to ensure accurate and timely processing of final payments.* 16. Performs other payroll related duties and assists with other projects as assigned.**Qualifications*** Req High School or equivalent* Pref Associate’s Degree In a related field* Or equivalent experience to substitute Associate's education.* Req 1 year 1-3 years of hospital payroll background or proven experience as a payroll coordinator or similar role.* Req Knowledge/comfortable with Excel, processing timesheets, processing payroll adjustments, and strong communication skills.* Req Attention to detail and outstanding analytical and numerical skills.* Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials. The hourly rate range for this position is $34.32 - $56.19. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.