Payroll Coordinator

Intercity Packers Ltd.; Wyoming (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Gordon Food Service is seeking a Payroll Coordinator to handle specialized payroll record keeping and related tasks to ensure accurate processing of payroll. The role involves weekly processing of Canada payroll, expert use of Workday and Kronos, and prompt responses to payroll inquiries.

Applicants typically have 1–3 years of payroll experience and an associate degree in accounting or related field. Strong math, communication, and multitasking abilities are essential, with a focus on accuracy

Qualifications

• 1-3 years payroll experience or equivalent education/training.
• Associate's degree preferred; high school diploma required.
• Strong math aptitude and understanding of payroll regulations.

Responsibilities

• Process weekly Canada payroll and verify accuracy.
• Respond to payroll questions via phone, fax, and email.
• Balance weekly payroll totals with the payroll lead.
• Run bonus payrolls and process PTO/vacation cash ins.
• Audit new hire reporting and verify employee setup.
• Handle garnishments and child support orders
• Collaborate with IT on weekly integrations and resolve issues.

Skills

Payroll processing

Attention to detail

Customer service

Time management

Communication

Team player

Education

Associate's Degree in Accounting or related field

High School Diploma or equivalent

Tools

Workday

Kronos/UKG

Excel

Job description

Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us, and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you...

Position Summary:

Gordon Food Service is hiring a Payroll Coordinator. Performs specialized payroll record keeping, maintenance, review, verification, support, and related work to ensure accurate and efficient processing of payroll functions.

What you will do:

• Processing of the weekly Canada Payroll.
• Attain adept knowledge of Workday and interacting systems.
• Respond promptly to payroll related questions and requests via phone, fax, and e-mail, including the mainline phone and payroll email boxes.
• Work with the Payroll lead to ensure accurate balancing within the weekly payroll totals.
• Run weekly annual bonus payrolls including review/balancing of output prior to final payroll run.
• Process STD/LTD and worker’s compensation payments weekly.
• Complete verifications of earnings for Service Canada within 48 hours of receipt.
• Pull data from the Onbase system and sort into payroll folders.
• Audit new hire reporting to ensure proper setup of employees.
• Process PTO/vacation cash ins, ensuring all requirements are met.
• Track and remit RRSP benefits/payments.
• Run suffix runs and any special annual payroll runs as assigned.
• Process Hours Transfer forms, following up with managers to resolve issues.
• Interpret and process garnishment and child support orders, including setup, balancing, payment and communication with agencies and employees.
• Collaborate with IT to resolve problems or issues that arise with weekly integrations.
• Conduct weekly review of time and attendance error reports, collaborate with managers to correct missing or error transactions within the system.
• Weekly review of audit reports to identify and initiate corrections by HR Teams prior to processing payroll.
• Performs other duties as assigned.

When you will work:

• 4-Day Workweek: 10-hour daily shifts, including 1 remote day per week Flexibility: Occasional shifts may extend beyond 10 hours based on operational needs.
• Holidays: May be required to work up to 5 holidays per year.

Experience:

• One to three years previous payroll experience or an equivalent combination of education, training, and experience.
• Associate's Degree in Accounting or related field preferred.
• High School Diploma or equivalent required.
• Strong problem-solving and customer service skills.
• Developed math aptitude and basic understanding of accounting principles, payroll taxes and government payroll regulations.
• Communication and interpersonal skills needed to represent the department and speak at minor functions.
• Excellent time management and organizational skills necessary to meet deadlines.
• Ability to work on multiple tasks simultaneously and complete them under pressure.
• Display good presentation, change management, facilitation and collaboration abilities.
• Detail-oriented and accurate.
• Strong team player.
• Knowledge of spreadsheet, word processing, email and internet software applications.
• Experience with basic office machines (computer, fax, phone, etc.).
• Workday, Kronos/UKG software experience helpful, but not required.

BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU, MATTERS TO US! Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.

Equal Employment Opportunity is a matter of policy at Gordon Food Service, Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to [e-mail] and use the words “Accommodation Request” in your subject line.

All Gordon Food Service locations are tobacco‑free. Gordon Food Service is a drug‑free workplace and conducts pre‑employment drug tests.

For more than 125 years, Gordon Food Service has delivered uncompromised quality and heartfelt service. From a butter‑and‑egg delivery service, it has grown into the largest family‑operated foodservice business in North America. Today, the company serves customers from restaurants, to healthcare and education, across the U.S. and Canada through its distribution network and more than 180 retail stores.