Payroll Coordinator

Dickinson College; Kentucky; On-site; USD 42,000 - 64,000; Full time

Job summary

Dickinson College is seeking a Payroll Coordinator in the Financial Operations - Payroll team to manage a range of payroll activities, including bi-weekly and student payroll processing, time reporting, and deductions. The role emphasizes accuracy, compliance, and cross-training with the Senior Payroll Coordinator.

The position supports automation efforts using Workday and other reporting tools, with opportunities to contribute to organizational efficiency and data integrity across payroll

Qualifications

• High school diploma or equivalent.
• 2–3 years of payroll experience may substitute for education.
• Familiar with payroll systems and general ledger processes.

Responsibilities

• Processing bi-weekly and student payrolls and reconciling earnings/deductions.
• Automating processes using Workday and report-writing tools.
• Remitting payroll expenses and withholdings to appropriate parties.
• Provide back-up coverage for semi-monthly payrolls and tax payments.

Skills

Payroll processing

Record-keeping

Workday experience

Education

High school diploma or equivalent

Tools

Workday

Microsoft Office Suite

Excel

Job description

Posting Details

Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and is minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.

Dickinson College offers full-time employees a broad range of benefits, including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.

Position Department

Financial Operations - Payroll

Job Summary/Basic Function

Position Summary

The Payroll Coordinator performs a wide variety of record-keeping and payroll processing activities, including time reporting, processing wage and overtime payments, calculating and recording payroll deductions, and cross-training with the Senior Payroll Coordinator.

Essential Functions

• Processing bi-weekly and student payrolls, including balancing and controlling earnings and deduction totals, calculating and preparing general ledger entries, inspecting automated system output, determining and correcting out-of-balance conditions, performing reconciliations to the general ledger, and document imaging.
• Enhancing the efficiency of financial analysis and processing in Financial Operations by automating manual processes using Workday and other report-writing tools.
• Remitting payroll-related expenses and withholdings to the appropriate parties.
• Providing backup to the Senior Payroll Coordinator by cross-training for semi-monthly payrolls, tax payments, and other remittances and reports primarily prepared by the Senior Payroll Coordinator.
• Processing payroll history adjustments, manual checks, and labor redistributions as required.
• Monitoring federal work study hours to ensure compliance with governmental regulations and communicating with appropriate departments when necessary.
• Maintaining payroll documents and records, including payroll processing procedures.

Other Duties and Responsibilities

• Responding to internal and external payroll inquiries.
• Providing employment history and wage and hour data where appropriate to prospective employers, mortgage companies and government agencies.
• Ensuring confidentiality of all employee records and files.
• Participating in inter-departmental committees and working groups as assigned.
• Other duties as determined or assigned.

Supervisory Responsibilities

• Not responsible for supervising others.

Requirements

• High school diploma or equivalent
• Two to three years of relevant payroll experience may substitute for education.

Minimum Work Experience

• 1-3 years of relevant work experience

Independence of Action

• Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures, and may set priorities and organize work within general guidelines established by supervisor/manager.

Equipment Used

• Personal computer
• Basic office and accounting equipment
• Microsoft Office Suite

Physical/Environmental Demands

• No specific or unusual work environment or physical demands

EEO/Diversity Statement:

The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons.