Payroll Coordinator

Wheeler Machinery Co.; Salt Lake City, Northern (UT, KY); Hybrid; USD 52,000 - 62,000; Full time

Job summary

Wheeler Machinery Co. in Salt Lake City, UT is seeking a Payroll Coordinator to manage weekly and biweekly payrolls across multiple companies, maintain employee records, and reconcile benefits.

This onsite role requires 3–5 years payroll experience, Paylocity experience, advanced Excel, and a strong emphasis on accuracy, confidentiality, and communication. You will ensure compliance with wage laws and assist with inquiries.

Qualifications

• Experience with a multi-company payroll/HRIS platform; Paylocity strongly preferred.
• Three to five years of related payroll experience.
• Knowledge of payroll concepts (garnishments, tax laws, final pay rules, etc.).
• High level of accuracy and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Outstanding verbal and written communication skills.
• Strong analytic and problem-solving skills.
• Can work independently and maintain confidentiality.
• Self-starter, organized, and proficient in intermediate accounting and Excel.

Responsibilities

• Process multi-state payroll for multiple companies on a weekly and biweekly basis.
• Process off-cycle and post only checks, as needed.
• Adhere to union contracts as it pertains to payroll and to laws.
• Reconcile retirement, FSA, and HSA contributions each payroll.
• Reconcile voluntary benefit deductions each month.
• Maintain employee data and records and ensure confidentiality.
• Collaborate with HR/Benefits to ensure accuracy of deductions.

Skills

Multi-state payroll

Time management

Communication

Analytical thinking

Independence

Confidentiality

Self-starter

Organized

Attention to detail

Intermediate accounting

Education

Intermediate accounting

Tools

Paylocity

Advanced Excel

Job description

Description

The payroll coordinator is responsible for all activities related to the accurate and timely processing of payroll. These activities include, but are not limited to, processing the weekly and biweekly payrolls, maintaining employee records, and reconciling payroll benefits.

This position is onsite in Salt Lake City, Utah, Monday through Friday.

Duties and Responsibilities

• Process multi-state payroll for multiple companies on a weekly and biweekly basis


• Process off-cycle and post only checks, as needed


• Adhere to union contract as it pertains to payroll


• Adhere to federal, state, and local laws


• Keep current with federal, state, and local laws


• Ensure compliance with wage garnishments


• Reconcile retirement, FSA, and HSA contributions each payroll


• Reconcile voluntary benefit deductions each month


• Compile union pension reports each month


• Answer payroll related questions in a timely and professional manner


• Administer leave of absence programs


• Maintain employee data and records


• Maintain and reconcile paid leave records


• Collaborate with HR and Benefits to ensure accuracy of benefit deductions


• Maintain a high level of confidentiality


• Complete employee verification requests


• Partner with accounting to resolve any payroll general ledger questions


• Provide back-up for essential functions of manager


• Performs all other duties as assigned

Qualifications

• Experience with a multi-company payroll/HRIS platform; Paylocity strongly preferred


• Three to five years of related payroll experience


• Knowledge of payroll concepts (garnishments, tax laws, final pay rules, etc..)


• High level of accuracy and attention to detail


• Excellent time management skills with a proven ability to meet deadlines


• Outstanding verbal and written communication skills


• Strong analytic and problem-solving skills


• Comfortable in a growing organization with shifting organizational needs.


• Can work independently


• Can maintain confidentiality


• Self-Starter


• Organized


• Intermediate accounting


• Advanced Excel

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).