Payroll Coordinator

TheogCompanies; Salinas (CA); On-site; USD 60,000 - 62,000; Full time

Job summary

TheogCompanies is seeking a Payroll Coordinator in Salinas, CA to ensure accurate and timely payroll for hourly and union staff. You will manage data entry, verifications, and controls while serving as the main payroll contact for inquiries.

Responsibilities include processing terminations, benefits withholding, and overtime, reconciling and auditing reports, and maintaining payroll records. Strong Excel/Word skills and bilingual Spanish/English are required.

Qualifications

• 2–3 years of payroll experience, including hourly employees and seasonal staffing.
• Experience in a payroll environment with strong internal controls and discipline.
• Knowledge of Federal and State wage and hour laws.
• Strong Excel and Word skills; solid computer and OS knowledge.
• Familiarity with ADP/EV6 and Timesheet software is a plus.
• Bilingual Spanish and English required; excellent communication skills.
• Attention to detail, customer service orientation, and sound judgment.

Responsibilities

• Serves as primary payroll contact for inquiries and research requests.
• Collects, reviews, balances, and processes hourly payroll data, including union staff.
• Prepares and inputs payroll data (terminations, benefits withholding, overtime).
• Reconciles payrolls before transmission and validates reports.
• Audits payroll processing reports and co-worker work as needed.
• Executes time and attendance processing and audits timekeeping.
• Prints and distributes checks; ensures timely payment per policy.
• Maintains payroll records and SOP documentation.
• Coordinates time and labor procedures and trains staff when needed.

Skills

Analytical skills

Communication skills

Bilingual Spanish & English

Detail oriented

Customer service

Teamwork

Education

High School Diploma

AA degree or higher

Tools

ADP/EV6

Timesheet software

Microsoft Excel

Microsoft Word

Job description

Payroll Coordinator (Salinas, CA - Sanborn Place)

Position Title: Payroll Coordinator
Department: Finance-Hourly Time
Employment Status: Non-Exempt
Manager Title: Payroll Supervisor
Work Location: Salinas, CA
Pay Range: $29.00 to $29.80 Hourly

What You’ll Do

The Payroll Coordinator is responsible for timely and accurate processing of payroll, which includes entry and verification of payroll data and maintenance of internal controls and audit trails for hourly and union employees. This role will serve as a point of contact for payroll and time and attendance inquiries for assigned groups.

Essential Job Functions / Responsibilities

• Serves as primary point of contact for payroll related inquiries and research requests from employees,
• Responsible for collecting, reviewing, balancing, and processing the payroll data and documentation for hourly employees, including those covered under a Bargaining Unit.
• Prepares and inputs payroll data (terminations, benefits withholding, overtime, etc.) for transmission; ensures payroll transactions are processed accurately and timely.
• Reconciles payrolls prior to transmission and validates confirmed reports.
• Audits payroll processing reports for errors as well as being responsible for auditing work of co-workers.
• Executes time and attendance processing and audits timekeeping reports.
• Prints and prepares checks for distribution, ensures payment delivery in a timely manner in accordance with company policy, and processes manual checks as required.
• Maintains effective records management system to organize and file payroll audit reports and employee payroll files.
• Coordinates the standardization of time and labor procedures and maintains SOP documentation.
• Helps prepare and process Union Dues, and Positive pay files.
• Coordinates all time and labor functions for commodities companies which include code maintenance, vendor liaison and training when needed.
• Assists in training new foremen and other staff on the policies, procedures, and requirements of the Payroll Department.
• Maintains confidentiality of Personal Identifiable Information (PII) and other personal information.
• Other duties as assigned.

What It Takes

Individuals must possess the education, experience, skills, capabilities, and competencies to perform the essential functions of the job, with or without reasonable accommodation.

Required Education and Licenses/Certification

• High School Diploma required
• AA degree or higher preferred

Required Skills, Capabilities, Experience

• 2-3 years of payroll experience; experience with seasonal staffing.
• Experience working in a payroll environment with strong internal controls and discipline.
• Knowledge of Federal and State wage and hour laws.
• Strong intermediate skills in Microsoft Excel and Word; strong computer skills and understanding of operating systems is required.
• Knowledge of ADP/EV6, Timesheet software is a plus.
• Strong analytical and communication skills.
• Bilingual/biliterate Spanish and English required.
• Excellent customer service skills.
• Sound judgment in decision making and problem solving as well as ability to adhere to the policies of the Payroll Department.
• Must have the ability to make decisions, appear for work on time, follow directions, interact well with co-workers, understand, and follow posted work rules/procedures and to accept constructive criticism.
• Ability to work in a fast-paced work environment, be detail oriented and able to work with limited supervision.

Safety/GMP Requirements

• Adhere to Good Manufacturing Practices (GMPs) in accordance with company policy
• Follow company safety rules, report workplace hazards or injuries immediately, and use required personal protective equipment (PPE).

Employee / Process Management

• N/A

Work Hour & Travel Requirements

• Ability to work beyond regular business hours.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit for long periods of time, use hands and fingers to handle or feel objects, tools, or controls; talk, or hear to communicate, as well as maneuver around an array of equipment, bend, stoop and climb stairs.
• The employee must occasionally lift (including overhead) and/or up to 15 lbs.

Work Environment

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Office

EEO STATEMENT: We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Applicants have rights under Federal Employment Laws:
Family and Medical Leave Act (FMLA) English https://www.dol.gov/whd/regs/compliance/posters/fmlaa.pdf
Family and Medical Leave Act (FMLA) Spanish https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf
Equal Employment Opportunity Commission (EEOC) https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
Employee Polygraph Protection Act (EPPA) English https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
Employee Polygraph Protection Act (EPPA) Spanish https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppaspan.pdf
Uniformed Services Employment and Reemployment Rights Act (USERRA) https://www.dol.gov/sites/dolgov/files/VETS/legacy/files/USERRA_Private.pdf