Payroll Coordinator

Colwen Management Inc; Portsmouth (NH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance (Company-Funded HRA)

Vision Insurance

401(k) with Company Match

Hotel Travel Discounts

Job summary

Colwen Hotels is seeking a detail-oriented Payroll Coordinator to join our Corporate Accounting team. This role supports multi-state payroll processing and ensures timely, accurate pay for all associates across our growing hotel portfolio.

Working closely with the Payroll Manager, HR, and hotel leadership, you will process payroll changes, maintain records, and help drive process improvements while complying with federal, state, and local regulations.

Qualifications

• One or more years of payroll, accounting, or related experience.
• Experience with UKG or similar payroll/HRIS system.
• Knowledge of payroll regulations, wage and hour laws, and payroll tax requirements.
• Excellent organizational and analytical skills.
• Proficiency with Microsoft Office and Excel; quick learner of new systems.

Responsibilities

• Process multi-state payroll accurately and on schedule.
• Support payroll processing activities, audits, and routine requests.
• Maintain payroll records in compliance with regulations.
• Process payroll changes including new hires, terminations, and updates.
• Collaborate with leaders and HR to resolve payroll questions promptly.
• Work with payroll provider to resolve issues and assist with reporting.
• Identify opportunities to improve payroll processes and efficiency.

Skills

Detail oriented

Strong organizational skills

Analytical thinking

Customer service

Tools

UKG payroll system

Microsoft Excel

Job description

Colwen Hotels
230 Commerce Way
Ste 200
Portsmouth, NH 03801, USA

Description

Colwen Hotels is seeking a detail-oriented and motivated Payroll Coordinator to join our Corporate Accounting team. This position plays an important role in ensuring our associates are paid accurately and on time while supporting payroll operations across our growing portfolio of hotels.

Working closely with the Payroll Manager, Human Resources, and hotel leadership teams, you'll help process multi-state payroll, resolve payroll-related issues, and contribute to continuous process improvements. This is an excellent opportunity for someone who enjoys working in a collaborative environment and is looking to grow their career with a dynamic hospitality company.

Why Colwen Hotels?

Colwen Hotels is a hospitality management company built on hard work, integrity, and authenticity. We believe in empowering our associates, encouraging innovation, and creating opportunities for professional growth.

Today, Colwen Hotels owns and manages 49 hotels across nine states, representing leading brands including Marriott, Hilton, Hyatt, and IHG. As our portfolio continues to expand, so do the opportunities for our associates to develop their careers.

What You\'ll Do

• Process multi-state payroll accurately and on schedule.
• Support payroll processing activities, audits, and routine payroll requests.
• Maintain payroll records while ensuring compliance with federal, state, and local payroll and wage and hour regulations.
• Process payroll changes, including new hires, terminations, pay changes, and other employee updates.
• Partner with hotel leadership and Human Resources to research and resolve payroll questions in a timely manner.
• Work directly with our payroll provider to resolve outstanding payroll issues.
• Prepare payroll reports and assist with regulatory reporting requirements.
• Assist with payroll tax, banking, and account reconciliations.
• Identify opportunities to improve payroll processes and increase efficiency and accuracy.
• Support special projects and perform other duties as assigned.

What We\'re Looking For

Required Qualifications

• One or more years of payroll, accounting, or related experience.
• Experience processing payroll using UKG or a comparable payroll/HRIS system.
• Knowledge of payroll regulations, wage and hour laws, and payroll tax requirements.
• Strong organizational skills with exceptional attention to detail.
• Excellent analytical, problem-solving, and customer service skills.
• Proficiency with Microsoft Office, particularly Excel, and the ability to quickly learn new systems.
• Ability to manage multiple priorities while meeting deadlines.

Preferred Qualifications

• Hospitality industry experience.
• Experience processing payroll for multiple entities and multiple states.

We offer a competitive benefits package designed to support you both professionally and personally, including:

• Medical Insurance with Company-Funded HRA
• Vision Insurance
• Flexible Spending Accounts (FSA)
• Supplemental Insurance Options
• Paid Time Off
• Employee Assistance Program (EAP)
• 401(k) with Traditional and Roth options plus Company Match
• Hotel Travel Discounts for Associates and Eligible Family Members
• Associate Discounts on Travel, Entertainment, and Retail
• Training and Professional Development
• Career Growth Opportunities within our expanding hotel portfolio

If you\'re looking for an opportunity to build your payroll career with a growing hospitality organization that values collaboration, accuracy, and continuous improvement, we\'d love to hear from you.

EOE M/F/D/V

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.