Payroll Coordinator

Chestnut Hill College; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

Chestnut Hill College seeks a Payroll Coordinator to ensure accurate, timely payroll processing, maintain precise financial records, and support compliance with all applicable tax laws and regulations. This full-time, on-site role offers flexible scheduling and is responsible for payroll administration along with additional accounting-related responsibilities that support the College's Finance operations.

The position requires a bachelor's degree in business or related field and 3–5 years of

Qualifications

• Bachelor's degree in business or a related field or equivalent combination of education and payroll experience.
• 3–5 years of payroll processing experience.
• Proficiency in Microsoft Office and ADP Workforce Now systems.
• Strong knowledge of federal and state payroll regulations.
• Excellent organizational, communication, and customer service skills.

Responsibilities

• Process payroll accurately and on schedule.
• Maintain employee payroll records (rates, benefits, tax exemptions, overtime, leave, personal info).
• Create and manage ADP profiles for new hires; process hire and change paperwork.
• Generate and analyze payroll and deduction reports (benefits, garnishments, retirement).
• Administer benefit deductions and reconcile benefit invoices to payroll deductions.
• Serve as primary payroll contact for employees; coordinate with HR and other departments.
• Prepare payroll journal entries and reconcile monthly payroll liabilities.
• Track student worker payroll data and reconcile Federal Work-Study with Financial Aid funding.
• Maintain confidentiality of payroll information.
• Perform additional accounting duties as assigned by Controller or CFO.
• Demonstrate commitment to the College's Mission and Core Values.

Skills

Payroll processing

Payroll regulations

Organizational skills

Communication

Independent work

Education

Bachelor's degree in business or related field

Tools

ADP Workforce Now

Microsoft Office

Job description

Status/Hours: Full-Time, Non-Exempt, Permanent

Shift: Day, Flexible

Chestnut Hill College seeks a Payroll Coordinator to ensure accurate, timely payroll processing, maintain precise financial records, and support compliance with all applicable tax laws and regulations.

Purpose

The Payroll Coordinator supports a positive employee experience and the College's financial integrity. This full-time, on-site position offers flexible scheduling and is responsible for payroll administration along with additional accounting-related responsibilities that support the College's Finance operations.

About Chestnut Hill College

Chestnut Hill College, founded by the Sisters of Saint Joseph in 1924, is an independent, Catholic institution that strives to foster equality through holistic education within a strong liberal arts tradition. The mission of the College is dedicated to promoting the spiritual, academic, social, ethical, and moral development of the whole person. The College, situated in Chestnut Hill, a charming neighborhood in Northwest Philadelphia, serves a culturally diverse student body.

Key Responsibilities

Process payroll accurately and on schedule.

Maintain employee payroll records, including pay rates, benefits, tax exemptions, overtime, leave, and personal information.

Create and manage ADP profiles for new hires; process hire and change paperwork.

Generate and analyze payroll and deduction reports, including benefits, garnishments, and retirement contributions.

Administer benefit deductions (e.g., medical, dental, life, disability) and reconcile benefits invoices to payroll deductions.

Serve as the primary payroll contact for employees; coordinate payroll data with Human Resources and other departments.

Prepare payroll journal entries and reconcile monthly payroll liabilities.

Track student worker payroll data and reconcile student Federal Work-Study awards and wages in collaboration with the Financial Aid Department to ensure accurate funding allocation and payroll processing.

Maintain confidentiality of payroll information and records.

Perform additional accounting duties assigned by the Controller or CFO.

Demonstrated understanding of and commitment to the College's Mission and Core Values, including a shared dedication to inclusive, mission-driven education that supports the development of the whole person.

Qualifications

Bachelor's degree in business or related field, or equivalent combination of education and payroll/general ledger experience.

3-5 years of payroll processing experience.

Proficiency in Microsoft Office and ADP Workforce Now systems.

Strong knowledge of federal and state payroll regulations.

Excellent organizational, communication, and customer service skills.

Ability to work independently, maintain confidentiality, and interact effectively at all organizational levels.

Demonstrated ability to work effectively and respectfully with a diverse student body and employee population.

Professional, positive, and collaborative approach.

Chestnut Hill College is an employer committed to a culture of diversity, equity, and inclusion as a core value. To foster an inclusive community and support our diverse student body, we embrace equal access. We welcome applications from candidates of all backgrounds, experiences, and perspectives, and encourage applications from groups historically underrepresented in higher education. We arecommitted to increasing the diversity of the college community and the curriculum.

Chestnut Hill College is an equal opportunity employer