Payroll Coordinator

Inglis; Philadelphia (Philadelphia County); On-site; USD 55,000 - 64,000; Full time

Job summary

Inglis in Philadelphia, PA seeks a Payroll Coordinator to process and reconcile payroll data from HR, verify time records, and ensure accuracy across payroll systems on a bi-weekly schedule.

The role requires a bachelor’s degree and 5+ years of payroll experience. You’ll manage deductions, tax reports, and year-end W-2 processes while maintaining compliance and data integrity.

Qualifications

• Bachelor's degree preferred.
• 5+ years of payroll experience preferred.
• Experience with timekeeping and payroll tax compliance.

Responsibilities

• Process bi-weekly payroll data and reconcile with HR.
• Verify time entry data from departments and resolve discrepancies.
• Transfer data to payroll system and balance reports.
• Perform annual W-2 and tax reporting reconciliations.

Skills

Payroll processing

Attention to detail

Education

Bachelor's degree

Tools

Payroll software

Job description

Brief Description

Exciting Opportunity: Payroll Coordinator

Location: Philadelphia, PA 19131

Your Impact

The Payroll Coordinator has the primary responsibility to process and reconcile the payroll data from Human Resources to update the payroll system accordingly. Responsible for verifying time sheet data provided by the multiple entities and departments; balancing the data from the time entry system to the payroll processing system; verification of the payroll reports and tax liabilities on a bi-weekly payroll schedule; processing the deductions that require payment through the Accounts Payable Department; processing of all payroll demand checks as requested by entity and department; and verification of the annual reconciliation of the employee W2s to the Payroll Registers and tax reports.

This position requires the ability to navigate varying workforce need from high-volume frontline roles to professional and specialized positions, while delivering a consistent, inclusive, and values-driven candidate experience. The HR Recruiter plays a key role in strengthening the organization’s talent pipelines, enhancing employer brand, and ensuring recruitment practices align with compliance standards and organizational priorities across all entities.

What You'll Do

Essential Functions

• All employee changes will be input on a bi-weekly basis to concur with the payroll processing cycle.
• Time entry data will be verified and questions regarding individual employee time records will be addressed with the department in which that employee works.
• Time entry information will be transferred from the time entry system to the payroll processing system and balanced reports from each system bi-weekly.
• Quarterly CMS Payroll Based Journal analysis to be coordinated with Human Resources and Admissions.

Verification of Payroll Reports and Tax Liabilities

• Company tax liabilities will be verified bi-weekly according to the payroll schedule.
• Tax liabilities will be deposited according to Federal, State and Local requirements via electronic file.
• Quarterly reconciliation of tax liabilities related settlement with tax provider.

Payroll Deductions which Require A/P processing

• Bi-weekly processing of A/P liabilities from payroll deductions will be processed and submitted to the A/P Department within 3 business days of each pay date.
• Accounts will be balanced with the Accounting Department on a monthly basis in accordance with the accounting close schedule.

Annual Reconciliation of Employee W2s

• Responsible for Year-End accurate and timely reporting of employee W-2s. Review the W-2s, W-3, Form 940, and other year-end reports prepared by payroll provider.

What We're Looking For

• Bachelor's Degree preferred
• 5+ years of experience preferred and/or willingness to learn payroll processing and related analyses.

Pay Rate for this Role

$55k-$64k/ annually

Join Us

This is your chance to be a part of a team of dedicated staff. Be part of a team that's not just making a difference but leading the way daily. If you're ready to make a significant impact and lead with passion, we'd love to hear from you.