Payroll Coordinator

Gotham Ready Mix LLC; New York (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

Gotham Ready Mix LLC is seeking a Payroll Coordinator to manage daily time and attendance reporting and support payroll processing. This full-time, in-person role involves maintaining accurate attendance records and serving as a backup to the Payroll Manager.

Proficiency in Excel and ADP Workforce Now is required, with testing during interviews. Responsibilities include reviewing timekeeping, validating records, and generating reports from ADP WFN.

Qualifications

• Minimum 2 years of experience in payroll, timekeeping, attendance administration, or related HR/payroll functions.
• Strong experience with ADP WFN and/or similar platforms (Paycom, Paychex Flex).
• Knowledge of payroll, wage and hour, tax, and timekeeping laws and regulations.
• Experience processing payroll or supporting payroll operations.

Responsibilities

• Review and maintain timekeeping records: hours, overtime, PTO, leaves, and pay codes.
• Analyze timekeeping data, resolve discrepancies, and report findings.
• Monitor attendance, schedules, and compliance with policies and labor laws.
• Coordinate with Operations to finalize attendance records before payroll.
• Generate daily/weekly timekeeping logs from ADP WFN and distribute reports.
• Run ad hoc management reports as needed.
• Assist with payroll-related inquiries from employees and management.

Skills

Excel

ADP WFN

Attention to detail

Analytical skills

Tools

ADP Workforce Now

Paycom

Paychex Flex

Job description

Schedule / Expected Hours: 40 hours per week, In-Person (No hybrid/remote work)

Location: 92-10 182nd Pl, Jamaica, NY 11423

Job Type: Full-time

Pay: Non-Exempt, $30.00 – $36.00 per hour

Job Summary:

The Payroll Coordinator is responsible for managing daily time and attendance reporting, maintaining accurate employee attendance records, and supporting payroll processing activities. This role serves as the primary point of contact for attendance data management and works closely with Operations to ensure accurate and timely attendance logs. The position also functions as the backup to the Payroll Manager and is expected to process payroll independently when required.

*** Strong Excel Skills & ADP Workforce Now Experience Required. We test these skills during the interview process***

Key Responsibilities:

• Review, validate, and maintain employee timekeeping records including hours worked, overtime, attendance adjustments, PTO, leaves of absence, and other pay codes.
• Analyze timekeeping data/exceptions, identify and resolve discrepancies, maintain accurate timecard records, and report findings to management.
• Monitor employee attendance, schedules, and compliance with company policies and labor regulations.
• Coordinate with Operations Managers and Supervisors to validate and finalize attendance records and ensure timely completion of corrections prior to payroll processing.
• Generate, review, and distribute daily, weekly timekeeping and attendance logs reports from ADP WFN.
• Runs ad hoc reports for management as needed.
• Assist with timekeeping-related inquiries from employees and management.

Payroll Support

• Assist with weekly Union & Non-Union employee’s payroll preparation, review, and processing to ensure accuracy, completeness, and compliance.
• Support payroll audits and maintain payroll employee documentation.
• Assist with payroll-related inquiries from employees regarding pay issues and resolve discrepancies promptly.
• Ensure payroll deadlines are consistently met, and payroll records are accurately maintained.
• Maintain adherence to payroll policies, procedures, and report required changes.
• Uphold confidentiality and security of payroll operations.

Qualifications/ Skills

• Minimum 2 years of experience in payroll, timekeeping, attendance administration, or related HR/payroll functions.
• Strong experience with ADP WFN (Or similar platforms like Paycom, Paychex Flex.) payroll and time & attendance systems.
• Knowledge of applicable payroll, wage and hour, tax, and timekeeping laws and regulations
• Experience processing payroll or supporting payroll operations.
• Advanced Microsoft Excel skills, including: VLOOKUP/XLOOKUP, Conditional Formatting, Data Analysis and Reporting, Advanced Formulas and Functions (Mandatory)
• Strong analytical and problem-solving abilities.
• Excellent organizational skills and attention to detail.
• Prioritize work assignments and multitask within strict deadlines.