Payroll Coordinator

The City University of New York; New York (NY); On-site; USD 50,000 - 59,000; Full time

Job summary

The City University of New York, College of Staten Island, is seeking an HR Payroll Coordinator to support fiscal systems and reporting. The role involves processing payroll for adjuncts, staff, and part-time employees, onboarding, and report generation in a fast-paced environment.

Reporting to the Finance Manager, the position requires a Bachelor's degree and strong proficiency in Office applications and Peoplesoft. This is a full-time role on Staten Island with comprehensive benefits.

Qualifications

• Bachelor's Degree required.
• Computer proficiency with standard office software incl. Access, Word, Excel and Outlook; Peoplesoft knowledge.
• Ability to work in a fast-paced, high-volume environment and manage multiple tasks.

Responsibilities

• Review temporary service timesheets for Non-Teaching Adjuncts, College Lab Technicians and Continuing Education Teachers.
• Maintain employee information in the Payroll Database including hiring new and concurrent employees.
• Coordinate employee onboarding and payroll processing with Departments and Human Resources
• Maintain electronic filing system and monitor shared email inboxes.
• Maintain Temporary Service positions within CUNYfirst DBT.
• Log Personal Action Forms and reconcile time entry to State check listings.
• Process scheduled vendor payments, including checks and ACH payments; maintain records.
• Generate reports for Campus Community and ad-hoc needs; create and distribute part-time pay schedules.
• Provide support to other Payroll Processor and assist in payroll file submission to state system.
• Invoice entities for reimbursement of College resources.
• Performs related duties as assigned.

Skills

Access

Word

Excel

Outlook

Peoplesoft

Verbal communication

Written communication

Interpersonal skills

Time management

Education

Bachelor's Degree

Tools

Access

Word

Excel

Outlook

Peoplesoft

Job description

POSITION DETAILS

The College of Staten Island (CSI) is a City University of New York (CUNY) senior College organized around two academic divisions and three schools, with over 10,000 students. CSI offers a broad range of academic programs in the liberal arts and sciences, and in several professional areas. The College awards associate's, bachelor's, master's and clinical doctoral degrees, and in collaboration with The CUNY Graduate Center, numerous Ph.D. degrees. CSI's internationally recognized faculty passionately engage in scholarly and artistic activities, and together with a strong professional staff, lead students through transformational learning experiences both inside and outside of the classroom. The College is situated on a 204-acre site, has recently incorporated a residential component, and is currently engaging in capital expansion. It is a hub of intellectual and artistic activity and a community partner and source of economic impact and job creation for the greater Staten Island area.

The Payroll Coordinator Reports To The Finance Manager And Provides Support To Fiscal Systems And Reporting Office. In Addition To The CUNY Title Overview, The Payroll Coordinator Will

• Review temporary service timesheets for Non-Teaching Adjuncts, College Lab Technicians and Continuing Education Teachers
• Maintain employee information in the Payroll Database including hiring new and concurrent employees.
• Coordinate employee onboarding and payroll processing with Departments and Human Resources
• Maintain electronic filing system - including monitoring shared email mailboxes
• Maintain Temporary Service positions within CUNYfirst Department Budget Table (DBT)
• Log Personal Action Forms
• Reconcile time entry to State check listing
• Run scheduled vendor payment cycles, including processing and preparing checks for distribution, process ACH payments, and maintaining accurate records.
• Generate reports to the Campus Community and ad-hoc reports as needed by the Budget Office
• Create and distribute part-time pay schedules
• Provide support to the other Payroll Processor
• Assist in the submission of the payroll file for upload to the state payroll system.
• Invoice entities for reimbursement of College resources
• Performs related duties as assigned

Qualifications

Bachelor's Degree required.

Preferred Qualifications

• Computer proficiency using standard office software programs/applications, including Access database, word, Excel and Outlook. Knowledge of Peoplesoft.
• Ability to work well, interact effectively
• Ability to work in a fast paced, time-sensitive, high-volume environment
• Strong presentation, verbal, writing and interpersonal communication skills
• Strong organizational skills with the ability to manage multiple assignments, establish priorities and meet deadlines

CUNY TITLE OVERVIEW

• Analyzes and prepares requested payroll transactions in payroll systems
• Reviews and interprets contractual agreements/provisions and Payroll Bulletins for implementation and update
• Develops and maintains reports and queries.
• Processes special payroll transactions such as W-2 corrections and duplicates and replacing lost or expired paychecks
• Responds to requests for information; investigates and troubleshoots payroll discrepancies, follows up and responds to employee inquiries
• Researches and prepares service and salary history reports
• Assists with auditing bi-weekly payroll data and managing contractual deadlines for various payrolls
• Performs related duties as assigned.

Job Title Name: HR Payroll Coordinator

CUNY TITLE Assistant to HEO

FLSA Non-exempt

Compensation And Benefits

$50,350 - $58,705 Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

December 2, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply.

At CUNY, Italian Americans are also included among our protected groups.

Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.

EEO/AA/Vet/Disability Employer.

Job ID: 33029

Location: College of Staten Island

Job Type: Full-Time