Payroll Coordinator

WSB; Minneapolis (MN); Remote; USD 48,000 - 60,000; Full time

Job summary

WSB is hiring a Payroll Coordinator (remote) to support daily payroll operations. You will assist in new hire setup, timesheet processing, and payroll data maintenance, collaborating with the Payroll and HR teams to ensure accurate and timely payroll for staff.

This entry-level role emphasizes accuracy, confidentiality, and use of Deltek. The position may require onsite work at a WSB office up to five days per week as needed by the project.

Qualifications

• 1–2 years of payroll, accounting, or administrative experience.
• Experience with payroll or HRIS systems (Deltek preferred) is a plus.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Set up new hire records in Deltek and send new hire setup emails to relevant stakeholders.
• Process direct deposit updates and changes for employees.
• Generate and distribute iReports for payroll and management reporting.
• Review employee timesheets for accuracy and completeness and send related emails to staff and managers.
• Use AI tools to complete weekly timesheet audits.
• Oversee the timesheet approval process and post all approved timesheets.
• Respond to and resolve timesheet tickets.
• Process transaction entries and post timesheets in the payroll system.
• Audit and update employee allowances weekly.
• Enter PTO for future pay periods and update employee records.

Skills

Deltek

HRIS

Microsoft Excel

Attention to detail

Education

High School diploma or equivalent

Associate's degree in Accounting or Business

Tools

Deltek

Microsoft Office (Excel, Word)

Job description

Forge ahead with WSB. We are seeking a Payroll Coordinator (remote) to add to our growing team. The Payroll Coordinator supports the day-to-day administration of payroll operations, including new hire setup, timesheet review and processing, and payroll data maintenance. This entry-level role works closely with the Payroll team and HR team to help ensure accurate and timely payroll processing for WSB staff. WSB was founded on the understanding that culture drives results, and we've dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.

What You Will Do

New Hire & Payroll Setup (15%)

• Set up new hire records in Deltek and send new hire setup emails to relevant stakeholders.
• Process direct deposit updates and changes for employees.
• Generate and distribute iReports as needed for payroll and management reporting.

Timesheet Processing & Support (70%)

• Review employee timesheets for accuracy and completeness; and send timesheet-related emails to staff and managers.
• Use AI tools to complete weekly timesheet audits.
• Identify and follow up on missing and in-progress timesheets to ensure timely submission.
• Oversee the timesheet approval process, moving timesheets from in-progress to submitted to approved, and posting all approved timesheets.
• Respond to and resolve timesheet tickets submitted by employees.
• Process transaction entries and post timesheets in the payroll system.

Data Maintenance & Recordkeeping (15%)

• Audit and update employee allowances on a weekly basis.
• Enter PTO for future pay periods as requested.
• Perform other duties as assigned.
• Update employee records as necessary.

What You Will Bring

• High School diploma or equivalent required.
• Preferred: Associate's degree in Accounting, Business, or a related field.
• 1-2 years of payroll, accounting, or administrative experience.
• Experience with payroll or HRIS systems (Deltek preferred) is a plus.
• Strong attention to detail and ability to maintain confidentiality.
• Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).
• Experience with Deltek preferred.
• Work is primarily performed in an office environment with standard office equipment.
• May remain in a stationary position for extended periods.
• May be required to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.

Who We Are

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short-and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers website is accessible to all. If you need assistance completing your online application, please email [e-mail].

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e‑mail us at [e-mail]. In your e‑mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.