Payroll Coordinator

Boot Barn; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Boot Barn, a company that emphasizes community and teamwork, is seeking a Payroll Coordinator to support the payroll department by ensuring accurate processing and timely financial information. The role requires handling inquiries, coordinating time sheets, and assisting with all payroll-related tasks to maintain compliance and confidentiality.

The position reports to the Payroll Supervisor and is non-exempt, reflecting the hands-on responsibilities across multiple US locations while upholding

Qualifications

• Experience supporting payroll processing and data entry for payroll systems.
• Familiarity with ADP Wisely Pay or similar payroll platforms.

Responsibilities

• Coordinate and manage incoming emails and payroll inquiries.
• Review time sheets and related paperwork for accuracy.
• Process terminations and final payments per state guidelines.
• Process new hires and payroll changes accurately and timely.
• Enroll employees in ADP Wisely Pay and resolve related issues.
• Assist in off-cycle payments and adjustments.
• Audit preview payroll reports and maintain employee files.
• Handle garnishments and court-ordered withholdings using payroll software.
• Create, run, and upload payroll reports as needed.
• Respond to verifications of employment per policy.
• Communicate with management across US locations.
• Support internal/external payroll audits and special projects.
• Assist employees with payroll inquiries via phone and email.

Tools

ADP Wisely Pay

Job description

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other.

PAYROLL COORDINATOR

REPORTS TO: PAYROLL SUPERVISOR

STATUS: NON-EXEMPT

Summary

Boot Barn is where community comes first. We thrive on togetherness, collaboration, and belonging. We build each other up, listen intently, and implement out-of-the-box ideas. We celebrate new innovations, congratulate one another’s achievements, and most importantly support each other. At Boot Barn, we work together to make a positive impact on the world around us, and by working collectively with encouragement, we consider ourselves "Partners." With the values of the West guiding us, Boot Barn celebrates heritage, welcomes all, and values each unique Partner within our Boot Barn community. Our vision is to offer everyone a piece of the American spirit - one handshake at a time. Responsible for providing support to the Payroll Department in ensuring accurate processing and recording of Boot Barn, Inc. payroll and providing timely and accurate financial information. Provide the highest level of Customer Service to Boot Barn, Inc. employees by answering questions and resolving payroll-related issues in a timely and professional manner.

Essential Duties And Responsibilities

• Coordinate and manage incoming emails, ensuring accurate routing and timely responses.
• Assist in reviewing time sheets and related paperwork to make sure the information is correct and consistent with actual hours worked by employees
• Assist in processing terminations and final payments in accordance with state guidelines.
• Assist in processing new hires and payroll changes in a timely manner while ensuring the highest level of accuracy.
• Enroll employees in ADP Wisely Pay program and help resolve related issues.
• Assist in processing off-cycle payments with manual checks or ADP Wisely Pay funding.
• Assist in auditing of preview payroll reports prior to transmission. Prepare and maintain employee files, ensuring accuracy, compliance and confidentiality.
• Scan, upload, and track garnishments, tax levies or other court ordered withholdings using ADP's Smart Compliance.
• Create, run, and upload reports as needed.
• Complete and promptly provide responses to verifications of employment in accordance with company policy.
• Communicate and interact with all levels of management for all US locations.
• Assist in internal/external audits - providing Payroll related data.
• Participate in problem solving and special projects within the Payroll and HR Departments.
• Assist employees with payroll inquiries via telephone and email.
• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adheres to local, state and federal laws
• Performs any other duties that may be assigned by management
• Understands and complies with all company rules and regulations