Payroll Coordinator

Integrative Emergency Services; Dallas (TX); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Integrative Emergency Services, LLC (IES) seeks a Payroll Coordinator to process physician payroll and serve as a liaison between clinicians and IES. The role requires attention to contracts, pay structures, and intermediate Excel, with a hybrid schedule in North Dallas, TX 75244.

Responsibilities include coordinating payroll for multiple pay dates, handling payroll inquiries, maintaining confidentiality, and ensuring compliance with federal and state regulations.

Qualifications

• Excellent interpersonal, organizational, and verbal/written communication skills.
• Detail oriented with ability to manage multiple priorities.
• Ability to use discretion and maintain confidentiality.
• Experience with payroll systems and familiarity with payroll laws.

Responsibilities

• Process payroll accurately for assigned clinicians and sites.
• Coordinate payroll data with site administrators and human resources.
• Enter data into UKG Pro and perform pre-processing journal submissions.
• Manage bi-weekly, semi-monthly, and monthly payroll cycles.
• Maintain payroll records and ensure compliance with federal and state regulations.

Skills

MS Excel

MS Word

Payroll processing

Attention to detail

Confidentiality

English proficiency

Multitasking

Education

High school diploma

Tools

UKG Pro

Job description

Integrative Emergency Services, LLC ("IES") is seeking a Payroll Coordinator who will be responsible for accurately processing payrolls and acting as a liaison between Clinicians and IES. This position will primarily be involved with Physician Payroll. Requires keen attention to detail with contracts, pay structures, and intermediate excel. Hybrid role based in North Dallas, TX, 75244.

IES is dedicated to cultivating best practices in clinical care, providing comprehensive acute care services, creating value, and supporting patients, employees, clients, providers, and physicians in pursuit of the highest quality health care.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Others may be assigned.

• Support and interact with clinicians and site administrators to ensure proper, tracking of employment contracts, compensation packages, and supporting payroll documentation.
• Navigate payroll processes with layers of complexity including gathering all site information (rates, hours, RVUs, etc), reconciling total hours, calculating totals, and data entry into the payroll system
• Intermediate-to-strong excel skills needed for functions (such as V-Lookups and pivot tables) to reference specific employees, total hours, facilities, departments, productivity pay, etc
• Submit Pre-Processing Journals for review and approval as necessary.
• Compiling and processing payroll for several pay dates including bi-weekly, semi-monthly and monthly.
• Will be handling payroll for assigned clinical group(s) that can be multistate (we operate in 9) using UKG Pro software
• Respond to payroll questions (internal & external) and investigate any issues regarding payroll.
• Responsible for maintaining payroll records and back up documentation.
• Monitor and ensure compliance between corporate policy and current federal and state regulations.
• Coordinate with other departments in ensuring accurate payroll processing.
• Assist with special reports and projects as needed.
• Acting as a liaison between Human Resources and Payroll.
• Maintaining strict confidentiality guidelines and restrict access to unauthorized individuals.
• Perform other duties as assigned.

QUALIFICATIONS

Knowledge, Skills, Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent interpersonal, organizational, and verbal/written communication skills
• High levels of proficiency with MS Office applications, especially MS Word and MS Excel
• Detail orientated
• Ability to manage multiple priorities
• Ability to use discretion appropriately and maintain confidentiality
• Ability to read, write and speak English proficiently
• Capacity to work well with a team and individually as needed

Education / Experience: Include minimum education, technical training, and/or experience preferred to perform the job.

Required:

• High school diploma or equivalent experience
• 2+ years payroll experience, administrative, or related field experience
• Familiarity with payroll systems
• Some knowledge of Payroll laws

Preferred:

• FPC Certification
• Medical payroll experience
• Intermediate-to-advanced excel skills

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• While performing the duties of this job, the employee is regularly required to talk and hear
• Frequently required to stand, walk, sit, use hands to feel, and reach with hands and arms
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Occasionally lift and/or move up to 20-25 pounds
• Fine hand manipulation (keyboarding)

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office environment with hybrid schedule
• Hybrid typically 3 days a week in office, Tuesday-Thursday
• Initial training period 5 days a week before transitioning to Hybrid
• The noise level in the work environment is usually low

ADA & Reasonable Accommodation Statement:

IES is committed to providing equal employment opportunities to qualified individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. If you require accommodation during the application or employment process, please contact [e-mail]