Payroll Coordinator

Clarksville Independent School District; Clarksville (TX); On-site; USD 614,000 - 725,000; Full time

Job summary

Clarksville Independent School District is seeking a Payroll Coordinator to compile and prepare district payroll, ensuring accuracy and timeliness. You will audit time sheets, calculate wages and withholdings, and maintain payroll records in accordance with state and federal regulations.

The role requires strong organizational and communication skills, data accuracy, and experience with payroll software. Collaboration with HR and campus staff is essential to ensure compliant payroll processing

Qualifications

• High school diploma or GED required.
• Knowledge of basic payroll accounting procedures.
• Ability to maintain accurate and auditable records.
• Proficiency with software to create spreadsheets, databases, and do word processing.
• Proficiency in keyboarding and file maintenance.
• Excellent organizational, communication, and interpersonal abilities.
• Three years payroll accounting experience preferred.

Responsibilities

• Prepare accurate district payroll for distribution to employees.
• Receive and audit time sheets; calculate wages, hours worked, withholdings, deductions and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers and employee payroll information.
• Prepare and submit payroll reports to IRS, Texas Workforce Commission, Texas Retirement System, FICA, Medicare, and other agencies.
• Collaborate with HR, principals and staff to ensure data accuracy.
• Respond to verification requests from financial institutions.
• Maintain confidentiality and follow safety protocols.

Skills

Payroll accounting

Record keeping

Spreadsheets

Numbers handling

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or GED

Tools

Payroll software

Spreadsheet software

Database software

Word processing

Job description

Payroll Coordinator

Clarksville Independent School District Clarksville ISD - Clarksville, Texas Open in Google Maps

This job is also posted in Clarksville Independent School District , and Esc Region 8 Consortium Job Board

Job Details

Job ID: 5939509 Application Deadline: Posted until filled Posted: Sep 24, 2026 5:00 AM (UTC)

Starting Date: Oct 12, 2026

Job Description

Primary Purpose:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Experience:

3 years payroll accounting experience preferred

Major Responsibilities and Duties:

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

Records and Reports

• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

Other

• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions

Position Type: Full-Time

Salary: $55,000 to $65,000 Per Month

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dr. Tracie Robinson , Superintendent
• Clarksville ISD
• Phone: [phone]
• Email: [e-mail]