Payroll Coordinator

Massey's Plate Glass & Aluminum; Branford (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Massey's Plate Glass & Aluminum is seeking a Payroll Administrator to manage weekly payroll across multiple companies and ensure compliance with union and certified payroll requirements.

The role collaborates with Accounting, Project Management, HR, and field personnel to maintain payroll accuracy and reporting while handling sensitive employee information.

Qualifications

• Minimum of 3 years of payroll administration experience, preferably in the construction industry.
• Experience processing union payroll and certified payroll is strongly preferred.
• Working knowledge of prevailing wage requirements, union agreements, garnishments, and payroll tax regulations.
• Experience with payroll software (AB or similar ERP/payroll system).
• Proficiency in Microsoft Excel, Outlook, and Microsoft Office.

Responsibilities

• Process weekly payroll for multiple companies in accordance with established schedules.
• Enter wage garnishments, child support orders, and other payroll deductions.
• Coordinate new hire payroll setup, including employee information and direct deposit.
• Coordinate certified payroll reporting for new projects and ensure timely submission.
• Maintain payroll files and electronic records in compliance with company policies.

Skills

Attention to detail

Organizational skills

Time management

Analytical skills

Communication

Confidentiality

Independent work

Customer service

Tools

AB or similar ERP/payroll system

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

Company Description

Massey's Plate Glass & Aluminum has been a trusted provider of architectural glass, aluminum products, and glazing project management since 1973. The company partners with leading contractors, architects, and developers nationwide, delivering specialized craftsmanship and high-quality solutions. Massey's operates at the forefront of the curtain wall and window wall industry by collaborating with premier manufacturers and adopting advanced installation technologies. The team values its strong history, forward-looking mindset, and commitment to helping clients build with confidence, creating a stable environment for long-term career growth.

Position Summary

The Payroll Administrator is responsible for processing accurate and timely weekly payroll for multiple companies while ensuring compliance with union agreements, certified payroll requirements, child support orders, wage verifications, and applicable federal, state, and local regulations. This position works closely with Accounting, Project Management, Human Resources, and field personnel to maintain payroll accuracy, employee records, and reporting requirements.

Essential Duties and Responsibilities

Payroll Processing

• Review daily time entries in AB after 2:00 p.m. to verify labor codes, union classifications, and job assignments.
• Enter and process weekly shop employee time sheets.
• Verify weekly hours worked, comparing time entered with call-outs, vacation requests, and other approved absences.
• Contact foremen regarding missing or incorrect time entries and obtain supporting documentation as needed.
• Prepare and communicate weekly reports identifying employees with less than 40 hours.
• Process weekly payroll for multiple companies in accordance with established schedules.
• Generate payroll reports, timecard entry sheets, NACHA files, payroll check registers, and payroll documentation.
• Prepare daily payroll labor reports and submit them to the Company President first thing each morning
• Print executive payroll checks and maintain electronic payroll records.

Employee Payroll Administration

• Process employee expenses after appropriate approvals and receipt verification.
• Process sick pay, vacation pay, and holiday pay according to company policies.
• Maintain employee direct deposit information and payroll records.
• Enter wage garnishments, child support orders, and other payroll deductions while ensuring deductions are not duplicated across companies.
• Process layoffs and maintain accurate active employee records.
• Coordinate new hire payroll setup, including employee information, direct deposit, email, and payroll system records.

Certified Payroll & Union Reporting

• Coordinate certified payroll reporting for new projects.
• Prepare and submit weekly certified payroll reports for multiple projects.
• Complete monthly certified payroll reporting requirements.
• Process weekly and monthly union reports for all applicable unions.
• Coordinate union payments and documentation with Accounting.
• Maintain current union wage rates and implement wage updates as required.

Compliance & Reporting

• Process wage verification requests after receiving proper employee authorization.
• Maintain payroll files and electronic records in accordance with company policies.
• Add and maintain job phase codes within the payroll system.
• Generate weekly manpower reports and distribute to management.
• Notify internal departments of payroll completion and month-end reporting requirements.
• Maintain compliance with certified payroll regulations, prevailing wage requirements, union agreements, and applicable payroll laws.
• Prepare and submit CCIP / OCIP reports as needed.

Communication & Coordination

• Work closely with Accounting, Project Managers, Human Resources, and field supervisors to resolve payroll issues.

• Assist with project accounting, billing, and other accounting functions as needed.
• Coordinate with HR regarding new hires and employee documentation.
• Respond promptly to payroll inquiries from employees, unions, government agencies, and project personnel.
• Maintain confidentiality of all payroll and employee information.

Qualifications

• Minimum of 3 years of payroll administration experience, preferably in the construction industry.
• Experience processing union payroll and certified payroll strongly preferred.
• Working knowledge of prevailing wage requirements, union agreements, garnishments, and payroll tax regulations.
• Experience with payroll software (AB or similar ERP/payroll system).
• Proficiency in Microsoft Excel, Outlook, and Microsoft Office.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills with the ability to meet strict payroll deadlines.
• Ability to manage multiple priorities simultaneously.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Ability to work independently while collaborating effectively with multiple departments.
• Strong customer service skills when interacting with employees and management.

Working Conditions

• Office environment with frequent computer use.
• Occasional overtime may be required to meet payroll deadlines.
• Ability to manage multiple weekly, monthly, and annual reporting deadlines.