Payroll Coordinator

Smith Gardens, Inc; Bellingham (WA); Sur place; USD 37 000 - 41 000; Plein temps

Avantages offerts par ce poste

Medical/Dental/Vision insurance

401K retirement plan

Paid holidays

Profit sharing

Employee Flower/Plant Discount Program

Paid Time off

Employee Assistance Program

Wellness program

Employee events

Résumé du poste

Smith Gardens, Inc is seeking a payroll professional to manage multi-state and H-2A payroll in collaboration with the Payroll Specialist. You will handle wage reconciliations, tax reporting, garnishments, and year-end processes, while ensuring confidentiality and accuracy in payroll data.

The role requires at least 5 years of payroll experience and proficiency with Excel, Word, Adobe, Outlook, and accounting software. Office-based position with a focus on accuracy and team collaboration.

Qualifications

• AA degree or Certificate in Accounting or equivalent business experience preferred.
• 5 years of Payroll experience
• Experience with Excel, Word, Adobe, Outlook and accounting software.

Responsabilités

• Process multi-state payroll in tandem with the Payroll Specialist.
• Process H2A employee payroll in tandem with the Payroll Specialist.
• Assist with annual H-2A wage reconciliation and preparation of required tax reporting (W-2 and forms).
• Respond to child support income withholding orders and garnishments.
• Coordinate with HRGs on payroll related issues.
• Prepare and record payroll tax deposits/payments per federal/state schedules.
• Pay monthly state income taxes.
• Quarterly reconciliation of payroll GL accounts.
• Prepare quarterly/year-end tax returns and reports for Controller.
• Update tax rates in payroll system at year end.
• Respond to audit requests as needed.
• Bi-weekly online submission of 401KDeferredComp, H.S.A. and garnishments.
• Prepare/unclaimed property reports and remit unclaimed payroll funds.
• Prepare termination checks and set up pay cards.
• Maintain confidentiality of payroll data.
• Assist HRGs with payroll questions.

Connaissances

Accuracy

Teamwork

Leadership

Growth mindset

Safety culture

Analytical skills

Quality work

Self-motivation

Prioritization

Formation

AA degree or Certificate in Accounting

Outils

Excel

Word

Adobe

Outlook

Accounting software

Description du poste

Process multi-state payroll in tandem with thePayroll Specialist.

Process H2A employee payroll in tandem with thePayroll Specialist.

Assist with annual H-2A wage reconciliation andpreparation of required tax reporting, including Forms W-2 and other forms asapplicable.

Respond to and process child support income withholdingorders and other garnishments.

Coordinate with HRGs on payroll relatedissues.

Prepare, submit, and record payroll tax depositsand payments according to applicable federal and state deposit schedules anddeadlines.

Pay monthly state income taxes.

Quarterly reconciliation of payroll GL accounts.

Prepares quarterly/year-end tax returns andreports for review by Controller.

Update tax rates in payroll system at year end.

Respond to various audit requests as needed.

Bi-weekly online submission of 401K DeferredComp, H.S.A. and garnishments.

Prepare and submit unclaimed property reportsand remit unclaimed payroll funds according to applicable state requirements.

Prepare and process termination checks.

Set up employees with pay cards.

Maintain the confidentiality and security ofemployee payroll, banking, tax, and other sensitive information.

Help HRGs answer any payroll relatedquestions.

Due to the time-sensitive nature of payroll,reliable attendance during scheduled payroll processing and closing periods isessential, subject to legally protected leave and reasonable accommodations.

Other tasks as needed.

This position is a year-round position withreduced hours from July through November.

COMPETENCIES:

Strong focus on accuracy and precision in work,preventing errors and ensuring quality.

Ability to work well within teams, buildrelationships, and contribute positively to group dynamics.

Willingness to take the lead, seek opportunitiesfor improvement, and go beyond minimum requirements.

Commitment to personal and professional growth,staying updated with industry trends and developments.

Foster and promote a safety culture.

Strong analytical skills.

Ability to produce accurate and consistent,quality work.

Self-motivated with the ability to prioritizeresults within a fast-paced working environment.

EDUCATION AND EXPERIENCE:

AA degree or Certificate in Accounting orequivalent business experience preferred.

5 years of Payroll experience

Experience or strong aptitudes in computerapplications like Excel, Word, Adobe, Outlook and accounting software.

Professional customer service attitude forinternal and external customers.

Good organizational skills to self-monitor andaccomplish tasks efficiently.

PHYSICAL REQUIREMENTS:

Work long hours as needed during busy season,including weekends.

Office environment, long hours sitting in frontof a computer.

Work primarily in an office environment using acomputer for extended periods.

The above is intended to describe the generalcontent of qualifications for the job.This is not an exhaustive statement of all the functions, duties, orqualifications.

BENEFITS:

Medical/Dental/Vision insurance and HealthSavings Accounts (HSA's) with employer contributions

401K retirement plan options with employer match

Paid holidays

Annual Profit share

Generous Employee Flower/Plant Discount Program

Paid Time off for volunteering and communityservice

Employee Assistance Program

Wellness program

Fun employee events throughout the year

PAY RANGE : $27.00 - $30.00

Payrate is determined by various components including, but not limited to,experience, skills, qualifications, relevant education, certifications,seniority, and location. The pay rate is one component of the totalcompensation package. Other rewards vary by position and location.

SmithGardens provides equal employment opportunity to all persons regardless of age,color, national origin, citizenship status, physical or mental disability,race, religion, creed, gender, sex, sexual orientation, gender identity and/orexpression, genetic information, marital status,veteran status, or anyother characteristic protected by federal or state law.