Payroll Coordinator

Pace Academy Inc; Atlanta (GA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan

Life and disability insurances

Flexible Spending Accounts

Job summary

Pace Academy is a private college-preparatory school in Atlanta seeking a Payroll Coordinator to manage payroll for 250+ employees. The role emphasizes accuracy, proactive communication, and attention to detail in a busy school finance environment.

The position requires in-person work on campus with a strong emphasis on timely payroll processing, benefit elections, and journal entries. Pace Academy offers comprehensive benefits and a collaborative Business Office team.

Qualifications

• Bachelor's degree preferred.
• Minimum 3 years payroll experience strongly preferred.
• Experience with ADP Workforce Now strongly preferred.
• Proficient in Excel and data reconciliation.

Responsibilities

• Prepare, reconcile and process mid-month payroll for hourly employees.
• Prepare, reconcile and process end-of-month payroll for salary and hourly employees.
• Compile and review additional payroll requests with documentation and approvals.
• Prepare and upload retirement plan contributions for each payroll.
• Update payroll records for pay rates and voluntary deductions.
• Reconcile benefit elections to insurance premiums and payroll deductions.
• Respond to employee inquiries and update documentation promptly.
• Prepare journal entries for payroll, benefits and retirement allocations.
• Reconcile payroll cash activity and prepare additional journal entries.
• Assist with HR documents and office/administrative duties as needed.

Skills

Attention to detail

Communication skills

Multitasking

Time management

Education

Bachelor's degree preferred

Tools

ADP Workforce Now

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Coordinator

Full-time Regular Atlanta, GA, US

3 days ago Requisition ID: 1169

Payroll Coordinator

Pace Academy is an independent college preparatory school in Atlanta, Ga., with an enrollment of 1,150 students in Pre-First through 12th grade. The school provides a learning environment that cultivates global citizenship, a spirit of service, respect for differences and strong character in its students. Our commitment to a diverse, equitable and inclusive culture is reflected in a community in which differences are embraced, and students, parents/caregivers, faculty and staff have a sense of belonging.

At Pace, we hire culturally competent and responsive candidates who believe in the critical importance of diversity, equity and inclusion in the life of a school and can effectively incorporate those principles in their work. Pace actively seeks candidates from historically underrepresented populations.

The Payroll Coordinator is a critical role that manages the payroll process for 250+ employees. The ideal candidate is proactive and has good communication skills with a strong attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll

• Prepare, reconcile and process mid-month payroll for hourly employees.
• Prepare, reconcile and process end-of-month payroll for salary and hourly employees.
• Compile and review additional payroll requests for appropriate documentation, backup and approval before processing with the end-of-month payroll, including but not limited to coaching stipends, substitute pay, trip stipends, gameday duties, recurring duties and other pays for additional faculty/staff duties each month.
• Prepare and upload retirement plan contributions for each payroll.
• Update payroll records for pay rates (changes for hourly and salaried employees) and voluntary deductions (employee benefits, retirement, etc).
• Reconcile employee benefit elections to insurance provider monthly premiums and employees’ payroll deductions.
• Respond to employee inquiries and update documentation in a timely manner.
• Prepare journal entries to record payroll, benefit and retirement allocations.
• Reconcile activity in payroll cash account and prepare additional journal entries.

General/Administrative

• Manage emails to respond within a reasonable timeframe, follow up to all messages received and complete open items.
• Assist with tracking and filing human resources documents as needed.
• Assist students, parents/caregivers, faculty and staff who have questions for the Business Office.
• Assist with other projects, areas of the month-end accounting close, tracking, reporting and office/administrative duties as needed and assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree preferred
• Minimum 3 years of payroll experience strongly preferred
• Experience with ADP Workforce Now software strongly preferred
• Ability to efficiently organize, multitask and prioritize duties with attention to detail
• Proficient in Excel with ability to reconcile multiple sets of data
• Ability to professionally interact with parents, students, employees and vendors
• Excellent verbal and written communication
• Must be able to work year round on campus, in-person

WORKING CONDITIONS:

• Ability to sit at a computer terminal for an extended period
• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone and keyboard

Department: Business Office

Reports To: CFO

FLSA Status: Exempt, 12-Month Position

Pace offers a complete benefits package, including medical, dental and vision insurances, a 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans and Flexible Spending Accounts.