Payroll Coordinator

Pace Academy; Atlanta (GA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) retirement plan with generous 


Life and disability insurances

Job summary

Pace Academy is seeking a dedicated Payroll Coordinator to manage payroll for 250+ employees in Atlanta. The role emphasizes accuracy, timely processing, and clear communication with staff and vendors. A proactive team member will handle mid-month and end-of-month cycles, retirement contributions, and payroll reconciliations.

The ideal candidate has payroll experience, proficiency in ADP Workforce Now and Excel, and can work year-round on campus in a collaborative school environment.

Qualifications

• Bachelor’s degree preferred.
• 3+ years payroll experience preferred.
• Experience with ADP Workforce Now strongly preferred.
• Proficient in Excel and data reconciliation.
• Strong communication and organizational skills.
• Ability to work year-round on campus, in-person.

Responsibilities

• Process mid-month payroll for hourly employees and end-of-month payroll for salary and hourly staff.
• Prepare, reconcile and process payroll with required documentation for additional payments.
• Upload retirement plan contributions and update payroll records for rate changes and deductions.
• Reconcile benefit elections with insurance premiums and payroll deductions.
• Respond to employee inquiries and maintain payroll documentation.
• Prepare journal entries for payroll, benefits and retirement allocations; reconcile payroll cash activity.
• Support HR processes and assist with month-end close and related duties.

Skills

Payroll processing

Interpersonal skills

Multitasking

Attention to detail

In-person collaboration

Verbal & written communication

Education

Bachelor’s degree preferred

Tools

ADP Workforce Now

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Payroll Coordinator

Full-time Regular Atlanta, GA, US

Pace Academy is an independent college preparatory school in Atlanta, Ga., with an enrollment of 1,150 students in Pre-First through 12th grade. The school provides a learning environment that cultivates global citizenship, a spirit of service, respect for differences and strong character in its students. Our commitment to a diverse, equitable and inclusive culture is reflected in a community in which differences are embraced, and students, parents/caregivers, faculty and staff have a sense of belonging.

At Pace, we hire culturally competent and responsive candidates who believe in the critical importance of diversity, equity and inclusion in the life of a school and can effectively incorporate those principles in their work. Pace actively seeks candidates from historically underrepresented populations.

The Payroll Coordinator is a critical role that manages the payroll process for 250+ employees. The ideal candidate is proactive and has good communication skills with a strong attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Payroll
• Prepare, reconcile and process mid-month payroll for hourly employees.
• Prepare, reconcile and process end-of-month payroll for salary and hourly employees.
• Compile and review additional payroll requests for appropriate documentation, backup and approval before processing with the end-of-month payroll, including but not limited to coaching stipends, substitute pay, trip stipends, gameday duties, recurring duties and other pays for additional faculty/staff duties each month.
• Prepare and upload retirement plan contributions for each payroll.
• Update payroll records for pay rates (changes for hourly and salaried employees) and voluntary deductions (employee benefits, retirement, etc).
• Reconcile employee benefit elections to insurance provider monthly premiums and employees’ payroll deductions.
• Respond to employee inquiries and update documentation in a timely manner.
• Prepare journal entries to record payroll, benefit and retirement allocations.
• Reconcile activity in payroll cash account and prepare additional journal entries.
• General/Administrative
• Manage emails to respond within a reasonable timeframe, follow up to all messages received and complete open items.
• Assist with tracking and filing human resources documents as needed.
• Assist students, parents/caregivers, faculty and staff who have questions for the Business Office.
• Assist with other projects, areas of the month-end accounting close, tracking, reporting and office/administrative duties as needed and assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s degree preferred
• Minimum 3 years of payroll experience strongly preferred
• Experience with ADP Workforce Now software strongly preferred
• Ability to efficiently organize, multitask and prioritize duties with attention to detail
• Proficient in Excel with ability to reconcile multiple sets of data
• Ability to professionally interact with parents, students, employees and vendors
• Excellent verbal and written communication
• Must be able to work year round on campus, in-person

WORKING CONDITIONS

• Ability to sit at a computer terminal for an extended period
• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone and keyboard

Department: Business Office

Reports To: CFO

FLSA Status: Exempt, 12-Month Position

Pace offers a complete benefits package, including medical, dental and vision insurances, a 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans and Flexible Spending Accounts.