Payroll Clerk

Columbia Farm Services; Wenatchee (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

Columbia Farm Services is seeking a Payroll Clerk to help process accurate, on-time weekly payroll for a large agricultural workforce, including seasonal and H-2A employees. You will work closely with field managers, HR, and Finance to ensure every employee is paid correctly.

Responsibilities include collecting time records, processing weekly payroll with deductions and adjustments, ensuring WA/OR compliance, maintaining payroll records, and answering pay questions in Spanish and English.

Qualifications

• 1–2 years of payroll, bookkeeping, or timekeeping experience; agricultural payroll a strong plus.
• High accuracy with numbers and attention to detail.
• Bilingual Spanish/English (strongly preferred).
• Comfortable with payroll software, Excel, and data entry at volume.
• Ability to keep sensitive information confidential.
• High school diploma or equivalent.

Responsibilities

• Collect, review, and enter time records, including hourly and piece-rate work, from field crews.
• Process weekly payroll, including deductions, garnishments, advances, and adjustments.
• Verify rest-break, overtime, and minimum-wage calculations under Washington and Oregon agricultural rules.
• Maintain employee payroll records, new-hire setup, and pay changes.
• Answer employee pay questions in person and by phone, in Spanish and English.
• Prepare payroll reports and support quarterly filings for Washington (L&I, ESD, PFML) and Oregon (withholding, unemployment, Paid Leave Oregon), plus year-end W-2s.
• Reconcile payroll registers and assist with audits and Finance requests.

Skills

Payroll processing

Bilingual Spanish/English

Confidentiality

Excel

Timekeeping

Attention to detail

Education

High school diploma or equivalent

Job description

The Payroll Clerk helps process accurate, on-time weekly payroll for a large agricultural workforce, including seasonal and H-2A employees. You will work closely with field managers, HR, and Finance to make sure every employee is paid correctly. Accuracy, confidentiality, and a steady hand during peak season are essential.

Responsibilities

• Collect, review, and enter time records, including hourly and piece-rate work, from field crews.
• Process weekly payroll, including deductions, garnishments, advances, and adjustments.
• Verify rest-break, overtime, and minimum-wage calculations under Washington and Oregon agricultural rules.
• Maintain employee payroll records, new-hire setup, and pay changes.
• Answer employee pay questions in person and by phone, in Spanish and English.
• Prepare payroll reports and support quarterly filings for Washington (L&I, ESD, PFML) and Oregon (withholding, unemployment, Paid Leave Oregon), plus year-end W-2s.
• Reconcile payroll registers and assist with audits and Finance requests.

Skills

• 1–2 years of payroll, bookkeeping, or timekeeping experience; agricultural payroll a strong plus.
• High accuracy with numbers and attention to detail.
• Bilingual Spanish/English (strongly preferred).
• Comfortable with payroll software, Excel, and data entry at volume.
• Ability to keep sensitive information confidential.
• High school diploma or equivalent.

Preferred

Experience with piece-rate pay, H-2A payroll, or agricultural payroll systems.

About Columbia Farm Services

Columbia Farm Services (CFS) is a Washington tree fruit agricultural operation headquartered in Quincy, WA. We manage and operate orchards across Central and Eastern Washington and in Oregon's Hood River Valley.

Our team supports growers and orchard owners with farm management, labor, compliance, and administrative services. We value people who take ownership, communicate clearly, and want to build something lasting in Northwest agriculture.

Equal Opportunity Employer

Columbia Farm Services is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by federal, Washington, or Oregon law. Reasonable accommodations are available during the application process upon request. Employment with Columbia Farm Services is at-will.

Employment is contingent on verification of eligibility to work in the United States. Positions that involve driving a company vehicle are contingent on an acceptable driving record.