Payroll Clerk

Haddad Plumbing & Heating Inc.; Newark (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off (PTO)

Paid Holidays

Paid Vacation

Job summary

Haddad Plumbing & Heating Inc. in Newark, NJ, is hiring a Payroll Administrator to manage time data, attendance, and payroll processing for the team.

You will work with ExakTime, Sage, and Isolved to ensure accurate pay, deductions, and benefits for all employees.

Qualifications

• Experience with payroll systems such as Isolved, ADP, or similar.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; able to work independently and with others.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and ability to quickly learn new information.
• Proficient with Microsoft Office.
• Punctual and dependable.

Responsibilities

• Verify and adjust employee time data and jobsite assignments in ExakTime daily.
• Set up and maintain jobsites and geofences in ExakTime and Isolved using Sage information.
• Process employee sick, vacation, and holiday time while maintaining attendance and leave records.
• Set up and maintain employee records in Sage, ExakTime, and Isolved for accuracy.
• Verify employee benefits and ensure accurate payroll deductions, including insurance and 401(k) contributions.
• Enter manual timesheets and payroll adjustments as needed.
• Transfer approved payroll data between ExakTime and Isolved and review for accuracy.
• Review payroll records for proper hours, overtime, and deductions.
• Prepare Executive Summary reports and supporting payroll docs for CFO review.
• Coordinate payroll information between Sage, ExakTime, and Isolved.
• Verify monthly insurance invoices against active employee records for accuracy.
• Process employee terminations and system updates in Sage, ExakTime, and Isolved.
• Ensure compliance with attendance, timekeeping, leave, and payroll policies.
• Assist HR with onboarding activities and employee record maintenance.
• Prepare labor and location reports for the Finance Manager.
• Other duties as assigned

Skills

Payroll systems

Timekeeping

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Microsoft Office

Education

Associate's degree in Accounting

One year payroll experience

Tools

ExakTime

Isolved

Sage

ADP

Job description

Responsibilities:

• Verify and adjust employee time data and jobsite assignments in ExakTime on a daily basis
• Set up and maintain jobsites and geofences in ExakTime and Isolved using Sage information
• Process employee sick, vacation, and holiday time while maintaining attendance and leave records
• Set up and maintain employee records in Sage, ExakTime, and Isolved, ensuring information is complete and accurate
• Verify employee benefits and ensure accurate payroll deductions, including insurance and 401(k) contributions
• Enter manual timesheets and payroll adjustments as needed
• Transfer approved payroll data between ExakTime and Isolved and review all information for accuracy
• Review employee payroll records to ensure proper hours, overtime calculations, and deductions
• Prepare Executive Summary reports and supporting payroll documentation for CFO review
• Coordinate payroll information between Sage, ExakTime, and Isolved
• Verify monthly insurance invoices against active employee records for accuracy
• Process employee terminations and system updates in Sage, ExakTime, and Isolved
• Ensure compliance with company attendance, timekeeping, leave, and payroll policies
• Assist Human Resources with onboarding activities and employee record maintenance as needed
• Prepare labor and location reports for the Finance Manager
• Other duties as assigned

Required Education and Experience

• Experience with payroll systems such as Isolved, ADP, or similar
• Strong organizational skills, including multitasking and time management
• Excellent written and verbal communication skills
• Strong interpersonal skills; capable of working independently and collaboratively
• Enthusiastic about learning and advancing within the company
• High attention to detail and quick retention of new information
• Proficient in Microsoft Office Suite
• Punctual and dependable

Preferred Education and Experience

• Associate's degree in Accounting, or one year of payroll experience, or an equivalent combination of education and experience
• Bilingual in Spanish or Portuguese

Compensation:

$40,000-$50,000 Annually

Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement
  

Position Type and Expected Hours of Work

This is a Full Time Position. Days and Hours of Work are Monday through Friday, 8:00 am – 5:00 pm