Payroll Clerk

Haddad Plumbing & Heating; Newark (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off

Paid Holidays

Paid Vacation

Career Growth Opportunities

Job summary

Haddad Plumbing and Heating Inc. is seeking a Payroll Clerk to join our Finance team. You will work with the Finance Manager, CFO, HR, and supervisors to ensure accurate and timely payroll processing and timekeeping information.

Responsibilities include maintaining time data, setting up jobsites, processing leaves, ensuring compliance with policies, and coordinating payroll data across Sage, ExakTime, and Isolved. A strong background in payroll systems and detail-oriented work is essential.

Qualifications

• Experience with payroll systems such as Isolved or ADP.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication skills.
• Capable of working independently and collaboratively.
• Attention to detail and quick retention of new information.
• Proficient with Microsoft Office Suite.
• Punctual and dependable.

Responsibilities

• Verify and adjust employee time data and jobsite assignments daily.
• Set up and maintain jobsites and geofences using Sage information.
• Process sick, vacation, and holiday time while maintaining attendance records.
• Maintain employee records in Sage, ExakTime, and Isolved for accuracy.
• Verify payroll deductions including insurance and 401(k).
• Enter manual timesheets and payroll adjustments as needed.
• Transfer payroll data between ExakTime and Isolved and verify accuracy.
• Prepare Executive Summary reports for CFO review.
• Coordinate payroll information among Sage, ExakTime, and Isolved.
• Review insurance invoices against active employee records.

Skills

Payroll systems

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Punctuality

Education

Associate's degree in Accounting

1 year payroll experience

Tools

Isolved

ADP

Job description

Haddad Plumbing and Heating Inc. is seeking a Payroll Clerk to join our Finance team. The Payroll Clerk will work closely with the Finance Manager, CFO, Human Resources, and supervisors to ensure the accurate and timely processing of employee payroll and timekeeping information.

Responsibilities

• Verify and adjust employee time data and jobsite assignments in ExakTime on a daily basis
• Set up and maintain jobsites and geofences in ExakTime and Isolved using Sage information
• Process employee sick, vacation, and holiday time while maintaining attendance and leave records
• Set up and maintain employee records in Sage, ExakTime, and Isolved, ensuring information is complete and accurate
• Verify employee benefits and ensure accurate payroll deductions, including insurance and 401(k) contributions
• Enter manual timesheets and payroll adjustments as needed
• Transfer approved payroll data between ExakTime and Isolved and review all information for accuracy
• Review employee payroll records to ensure proper hours, overtime calculations, and deductions
• Prepare Executive Summary reports and supporting payroll documentation for CFO review
• Coordinate payroll information between Sage, ExakTime, and Isolved
• Verify monthly insurance invoices against active employee records for accuracy
• Process employee terminations and system updates in Sage, ExakTime, and Isolved
• Ensure compliance with company attendance, timekeeping, leave, and payroll policies
• Assist Human Resources with onboarding activities and employee record maintenance as needed
• Prepare labor and location reports for the Finance Manager
• Other duties as assigned

Required Education and Experience

• Experience with payroll systems such as Isolved, ADP, or similar
• Strong organizational skills, including multitasking and time management
• Excellent written and verbal communication skills
• Strong interpersonal skills; capable of working independently and collaboratively
• Enthusiastic about learning and advancing within the company
• High attention to detail and quick retention of new information
• Proficient in Microsoft Office Suite
• Punctual and dependable

Preferred Education and Experience

• Associate's degree in Accounting, or one year of payroll experience, or an equivalent combination of education and experience
• Bilingual in Spanish or Portuguese

Compensation: $40,000-$50,000 Annually

Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a Full Time Position. Days and Hours of Work are Monday through Friday, 8:00 am – 5:00 pm