Payroll Clerk

Ascendo-Resources; Miami (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

Ascendo-Resources is seeking a Payroll Assistant in Miami to support the Payroll Supervisor with timely payroll processing. You will review timecards, enter payroll data, maintain records, and answer team questions while handling confidential information and meeting deadlines.

The ideal candidate has at least one year of payroll/support experience, familiarity with ADP, Excel, and Outlook, and a strong attention to detail. This is a full-time, hourly role with starting pay of $22.00 per hour.

Qualifications

• High school diploma or equivalent required.
• At least one year of payroll, timekeeping, accounting support, or related admin experience.
• Experience with ADP or another payroll system preferred.
• MS Excel, Outlook, and basic data entry knowledge.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Clear, professional communication and customer service skills.
• Maintain confidentiality with Payroll, HR, and operations teams.
• Experience supporting payroll for a large workforce is a plus.

Responsibilities

• Assist with preparing and processing payroll under the direction of the Payroll Manager.
• Review timecards for missing punches, incorrect hours, and missing approvals.
• Follow up with managers to obtain corrections and approvals before payroll deadlines.
• Enter and verify approved payroll information, including hours worked, PTO, allowances, and pay changes.
• Maintain accurate payroll records for new hires, transfers, and separations.
• Respond professionally to routine team member questions regarding pay, timecards, and payroll access.
• Research payroll discrepancies and refer corrections to the Payroll Manager for review and approval.
• Prepare payroll reports and organize supporting documentation.
• Coordinate with HR to confirm payroll changes have required documentation and approvals.
• Protect confidentiality of team member information and follow payroll procedures.

Skills

Attention to detail

Multitasking

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

ADP

Microsoft Excel

Outlook

Job description

Payroll Assistant

Department: Payroll / Human Resources
Reports to: Payroll Department ( Payroll Supervisor)
Position: Full-time, hourly
Starting Pay: $22.00 per hour

Position Summary

The Payroll Assistant supports the Payroll Supervisor with accurate and timely payroll processing. This position assists with reviewing timecards, entering payroll information, maintaining records, and responding to team member questions. The ideal candidate is detail-oriented, organized, and able to handle confidential information while meeting weekly deadlines.

Key Responsibilities

• Assist with preparing and processing payroll under the direction of the Payroll Manager.
• Review timecards for missing punches, incorrect hours, and missing approvals.
• Follow up with managers to obtain corrections and approvals before payroll deadlines.
• Enter and verify approved payroll information, including hours worked, paid time off, allowances, and pay changes.
• Assist with maintaining accurate payroll records for new hires, transfers, and separations.
• Respond professionally to routine team member questions regarding pay, timecards, and payroll access.
• Research payroll discrepancies and refer corrections to the Payroll Manager for review and approval.
• Prepare payroll reports and organize supporting documentation.
• Coordinate with Human Resources to confirm that payroll changes have the required documentation and approvals.
• Protect the confidentiality of team member information.
• Follow established payroll procedures and assist with other payroll and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• At least one year of payroll, timekeeping, accounting support, or related administrative experience preferred.
• Experience with ADP or another payroll system preferred.
• Working knowledge of Microsoft Excel, Outlook, and basic data entry.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Clear, professional communication and customer service skills.
• Ability to maintain confidentiality and work effectively with Payroll, HR, and operations teams.
• Experience supporting payroll for a large workforce is a plus.

Work Expectations

Maintain reliable attendance and complete assigned work within payroll deadlines. Additional hours may be required during payroll processing periods or other time-sensitive deadlines, with supervisor's approval.