Payroll Clerk

Brown & Riding Insurance Services, Inc; Los Angeles (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

Brown & Riding Insurance Services, Inc in Los Angeles is seeking an Administrative Payroll Assistant to support the Accounting and Human Resources departments with payroll processing, reporting, and related duties.

The role requires confidentiality, strong organization, and proactive problem solving, with 1–2 years of admin payroll support and proficiency in Word, Excel, and PowerPoint.

Qualifications

• 1–2 years of administrative experience supporting senior management with an emphasis on payroll.
• Strong organizational and communication skills.
• Confidentiality and discretion in handling company information.

Responsibilities

• Process payroll and timesheets each pay period. Create monthly payroll reports for the Accounting department.
• Maintain accurate attendance files for all employees and reconcile time-off requests with timesheets.
• Resolve payroll discrepancies by collecting and analyzing information.
• Calculate payroll liabilities including taxes and employer contributions.
• Process and issue W-2 forms.
• Process quarterly and year-end payroll filings.
• Create and upload company 401(k) transaction spreadsheets to the vendor.

Skills

Administrative support

Payroll processing

Time management

Communication skills

Proficiency in MS Office

Education

High School Diploma or equivalent

Tools

Excel

Word

PowerPoint

Job description

Support the Accounting and Human Resources department by coordinating a variety of duties related to the day-to-day functions of payroll. Duties include, butare not to belimited to, payroll processing, developing and maintaining tracking reports, coordinating department activities and handling other Accounting and Human Resources related issues as directed. Must be astute and proactive in identifying and addressing current issues. Must be uncompromisingly confidential and discreet in all company and department related matters.

Essential Functions

1. Process payroll and timesheets each pay period. Create monthly payroll reports to give to the Accounting department.
2. Maintain accurate attendance files for all employees. Reconcile Vacation, Sick and Other requests with timesheets and attendance records.
3. Resolve payroll discrepancies by collecting and analyzing information.
4. Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment, and worker’s compensation.
5. Process and issue W-2 forms
6. Calculating checks per the Human Resources and Accounting department’s request.
7. Processing quarterly and year-end payroll filings.
8. Create and upload company 401(k) transaction excel sheets to the vendor.
9. Take a proactive approach in enhancing the image of the Accounting department by becoming a good-will ambassador who exhibits openness and willingness to listen while maintaining a supportive but neutral position.

Other Responsibilities

1. Perform other work-related duties as assigned.
2. Work closely with Accounting Manager and Payroll Administrator in identifying other projects where skills, experience and knowledge can be utilized.

Position Requirements

Education, Experience and Skills Required

1. Exceptional organization, follow-up, communication, management, leadership and interpersonal skills.
2. Possess an intuitive and proactive approach to business problems and solutions.
3. Exhibit good listening skills and a willingness to help and support others.
4. One to two years of administrative experience supporting senior level management with an emphasis on payroll.
5. Advanced skill level in PC software (Word, Excel and PowerPoint and other software, as required).
6. Ability to be flexible in work schedule as needed.
7. Utilizes reasoning ability to define problems, collect data, establish facts, and draw conclusions.

Work Environment

• Physical activities of job are within the normal expectations of an office environment where the amount of standing, walking, sitting, reaching, and other movements are within the control of the incumbent.
• Vision requirements are in the normal range, correctible with glasses or contacts, where color vision, peripheral vision, depth perception have no significant impact on job performance.
• Working environment is generally within the confines of an office where normal climate conditions support effective job performance. Some daily travel may include limited time spent outside in the elements as part of the normal commute.
• Risk of exposure to hazardous materials, electrical shock, explosives, radiation, vibration or airborne particles are at the extreme minimum. Protective clothing is usually not necessary to effective job performance or safety.

Salary Range: $50,000 to $60,000 annually

Category Human Resources

Location Los Angeles Office

About the Organization Brown & Riding is a wholesale insurance brokerage committed to our Mission, Culture, and Values.

Our Mission: To achieve the best results for our clients by setting the standard of excellence for the wholesale insurance brokerage industry, and build a great firm that attracts, develops, inspires, and retains outstanding people.

Our Culture: Makes us unique and a formidable competitor in the marketplace. It allows our clients, markets, and people to build and enjoy an entirely new wholesale experience.

Our Values: Our organizing principles. They ground us and provide guidance in the face of adversity. Brown & Riding stands for: TEAMWORK, QUALITY, and PROFESSIONALISM.

This position is currently accepting applications.