Payroll Clerk

Ebara Elliott Energy; Jeannette (MS); On-site; USD 32,000 - 52,000; Full time

Job summary

Ebara Elliott Energy is seeking a Payroll Clerk to accurately process payroll for a diverse workforce across multiple classifications and union agreements.

You will collaborate with finance and payroll professionals to review transactions, maintain records, resolve discrepancies, and ensure compliance with policies and labor agreements. This role requires attention to detail, confidentiality, and the ability to work independently in a dynamic team environment.

Qualifications

• High school diploma or equivalent.
• Experience with automated payroll systems (ADP, Ceridian, Workday, PeopleSoft or SAP).
• Proficient in Excel and Word; strong numerical skills.
• Ability to handle confidential information with discretion.
• Knowledge of payroll laws and wage computations is preferred.

Responsibilities

• Process payroll accurately for a diverse workforce across classifications and union agreements.
• Review and process payroll transactions; maintain payroll records and balances.
• Resolve discrepancies; ensure compliance with policies and labor agreements.
• Respond to payroll inquiries with professional, timely service.
• Extend time records, enter data, and summarize weekly hours and overtime.
• Verify payroll distribution controls and perform changes to the payroll master file as needed.
• Prepare advance vacation pays and termination pays when necessary.
• Maintain serial number controls for checks and balance monthly reports.

Skills

Payroll systems

Interpersonal skills

Time management

Attention to detail

Independent work

Confidential data handling

Education

High school diploma

Tools

ADP

Ceridian

Workday

PeopleSoft

SAP

Kronos

Excel

Word

Job description

Overview & Responsibilities

Primary Function

Processing payroll for a diverse workforce requires precision, adaptability, and a strong commitment to accuracy. We are seeking a detail-oriented Payroll Clerk who excels in managing complex payroll processes and takes pride in delivering accurate and timely results.

In this represented position, you will work collaboratively with experienced finance and payroll professionals to ensure the accurate processing of payroll for employees across a variety of classifications, compensation structures, and collective bargaining agreements. Responsibilities include reviewing and processing payroll transactions, maintaining payroll records, resolving discrepancies, ensuring compliance with applicable policies and labor agreements, and providing exceptional customer service in response to payroll-related inquiries.

Working Procedures

• Extends time records and enters data through terminal as required.
• Extends daily elapsed time and summarizes the weekly hours worked, overtime and shift differential.
• Calculates changes in gross pay due to rate changes, management transfers, shortages, vacations, holidays or any other exceptions for the current or prior payrolls. Calculates withholding tax if required.
• Verifies payroll distribution controls of all hours worked including regular and overtime and the control for night shift bonus.
• Makes changes to payroll master file when necessary.
• Verifies and balances monthly, quarterly and year-to-date payroll reports to the payroll summary.
• Prepares advance vacation pays and termination pays when necessary.
• Processes inquiries pertaining to Social Security, Unemployment Compensation or other similar requests.
• Accounts for all checks by maintaining serial number controls.
• Performs other miscellaneous clerical duties as required.

Requirements

• High school diploma or equivalent.
• Must be able and willing to work 1st shift (7am-5pm), Monday – Thursday.
• Must be able and willing to work overtime, weekends and holidays.
• Experience using an automated Payroll system (ADP, Ceridian, Workday, Peoplesoft or SAP)
• Experience with Microsoft Excel and Word
• Strong interpersonal skills and the ability to work well in a team environment
• Detail oriented with time management skills
• Experience with a time management System (Kronos preferred)
• Understands Federal and Pennsylvania payroll laws and payroll tax laws.
• Ability to think and work independently
• Ability to work with confidential information such as salaries, bonuses, employee information, etc.

Equal Employment Opportunity

Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here. To learn more about our Job Applicant Privacy Notice, please click here.

No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.