Payroll Clerk

US Lawns; Hilo (HI); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

13 paid holidays

21 vacation days

21 sick days

Medical plan

Dental plan

Vision plan

Prescription plans

Job summary

Hilo Benioff Medical Center is seeking a detail-oriented Pre Audit Clerk to support payroll operations for the East Hawaii Region. You will audit, calculate, and process payroll transactions, ensure accuracy, and maintain confidential employee records for nearly 2,000 staff.

The role requires clerical payroll experience and familiarity with payroll systems; exposure to collective bargaining agreements is a plus.

Qualifications

• 1 year of general clerical experience with arithmetic and recordkeeping.
• 2 years of clerical payroll processing or preparation of vouchers/invoices.
• 1 year of pre-audit experience for completeness, accuracy, legality and propriety.

Responsibilities

• Audit, calculate, and process payroll transactions compliant with regulations.
• Review and edit payroll data in UKG Time and Attendance System.
• Prepare payroll adjustments and supporting documentation for overpayments and deductions.
• Maintain and audit payroll records and employee files.
• Assist employees with payroll inquiries, forms, and wage verifications.
• Ensure compliance with laws and collective bargaining agreements and maintain confidentiality.

Tools

UKG Time and Attendance System

Job description

Job Description

Join the Payroll team at Hilo Benioff Medical Center and play a vital role in ensuring employees across the East Hawaii Region are paid accurately and on time. In this Pre Audit Clerk position, you will directly support the financial integrity of the organization while providing essential service to nearly 2,000 employees. Your attention to detail and commitment to compliance will help maintain trust and operational excellence across the healthcare system.

Key Responsibilities

• Audit, calculate, and process payroll transactions including overtime, differentials, and leave in compliance with federal, state, and union regulations
• Review and edit payroll data in the UKG Time and Attendance System, ensuring accuracy and resolving discrepancies with supervisors and staff
• Prepare payroll adjustments and supporting documentation for overpayments, deductions, and reimbursements
• Maintain and audit payroll records, including leave balances, payroll registers, and employee files
• Assist employees and departments with payroll-related inquiries, forms, and wage verification requests
• Ensure compliance with applicable laws, policies, and collective bargaining agreements while maintaining strict confidentiality

Required Qualifications

To qualify, one must meet all of the following requirements. Unless specifically indicated, the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour workweek.

Experience

• One (1) year of general clerical experience demonstrating knowledge of arithmetic, recordkeeping, and the ability to follow written and verbal instructions
• Two (2) years of clerical experience in payroll processing and/or preparation of vouchers, invoices, or financial statements. Payroll experience is preferred.
• For the Pre-Audit II level, an additional one (1) year of pre-audit experience is required, including progressively responsible work experience which involved the examination and verification of invoices, vouchers, statements and other requests for payment for completeness, accuracy, legality and propriety.

Substitutions Allowed

Substitution of Education for Experience

• 1.Graduation from high school may be substituted for one half (1/2) year of General Experience.
• 2.Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college; or at a business or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines may substituted for the one (1) year of General Experience provided the duration of the training was for a year or more.
• 3.Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college, business or technical school which was for a period of less than (one) 1 year may be substituted for General Experience on a month-for-month basis provided the training included courses in basic English, arithmetic, general clerical procedures and office machines.
• 4.Successful completion of half a school year of substantially full-time clerical, stenographic or secretarial curriculum at an accredited community college, business and/or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines, may be substituted for six (6) months of General Experience.
• 5.Successful completion of one (1) school year (of a program of more than one year in length) of substantially full-time clerical, stenographic or secretarial curriculum at an accredited community college, business and/or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines, may be substituted for one (1) year of General Experience.
• 6.Successful completion of substantially full-time equivalent bookkeeping or accounting curriculum leading to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses may be substituted for the General Experience or the Specialized Experience on the basis of one (1) year of such training for one (1) year of experience, up to a maximum of two (2) years of General or Specialized Experience.
• 7.Successful completion of one (1) school year of (more than one year program) a substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses may be substituted for one (1) year of General or Specialized Experience.
• 8.Education in an accredited university in a baccalaureate program with courses in English composition and college mathematics may be substituted for experience on the basis of fifteen (15) semester hours for six (6) months of General Experience, up to a maximum of one (1) year of General Experience.
• 9.Education in an accredited university in a baccalaureate program may be substituted for experience on the basis of fifteen (15) semester hours for six (6) months of Specialized Experience, provided the fifteen (15) semester hours included at least three (3) semester hours in accounting or auditing courses, up to a maximum of two (2) years of Specialized Experience.

This is an excellent opportunity for a detail-oriented professional to contribute to a mission-driven healthcare organization while building expertise in payroll operations within a public healthcare system.

Updated 10-2-2026

Company Description

As the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, Yukio Okutsu State Veterans Home, East Hawaii Medical Group and East Hawaii Health Pharmacy, delivers a full range of services and programs. Our three hospitals include 290 beds and more than 1,900 employees. Our medical staff is comprised of 250 physicians, physician assistants and Advanced Practice Registered Nurses, representing 33 specialties. East Hawaii Health is our network of clinics offering primary and specialty care. Hilo Benioff Medical Center functions as a Level III Trauma Center, which includes the second busiest emergency room in the state, providing 24-hour care and serving more than 50,000 patients annually. Honoka'a Hospital and Ka′u Hospital are designated as Critical Access Hospitals. To learn more about the East Hawaii Region, please watch our Video Yearbook or visit www.hbmc.org, www.honokaahospital.org or www.kauhospital.org.

Benefits

• 13 paid holidays each year (104 hours); 14 (112 hours) during election years*
• 21 paid vacation days (168 hours) per year*
• 21 paid sick days (168 hours) per year*
• Medical, dental, vision, and prescription plans
• Employee Assistance Program
• Participation in the State of Hawaii’s retirement system
• Potential eligibility for various student loan repayment & scholarship programs

* Rates listed for paid holidays, vacation and sick days are for 1.0 Full Time Equivalent (FTE) positions assigned to 8 hour shifts. Accruals for these benefits are otherwise prorated based on FTE.

Pre-Employment Health Requirements

Offers of employment will be contingent on successfully passing a pre-employment examination, which includes a drug screen and other regulatory medical requirements such as, but not limited to, a tuberculosis (TB) screen. The cost for drug screening and blood draw for QuantiFERON and Titers, shall be borne by the Hawaii Health Systems Corporation.

Pre-Employment Assessments for External Candidates

As part of the recruiting process for this position, external applicants (job applicants NOTemployed byHHSC’s East Hawaii Region)are required to complete pre-employment assessments shortly after application submission. If you are notan employee of the East Hawaii Region of HHSC, youwill receive an email containing assessment instructions. We ask that you complete the assessments within two days of receipt of the request.

Equal Opportunity Employer

The East Hawaii Region of Hawaii Health Systems Corporation is a drug free workplace and an Equal Opportunity Employer.

Shift Details

Must be available to work shifts, weekends and holidays as necessary based on hospital operations. Services are provided 24/7.