Payroll & Billing Administrative Assistant

Arkansas Enterprises for the Developmentally Disabled, Inc. (AEDD); Little Rock (AR); On-site; USD 21,000 - 29,000; Full time

Job summary

AEDD is seeking a full-time Administrative Assistant for the ADDT Department. The role covers a broad range of admin and clerical duties, including payroll, billing, calls, and file management. Proficiency in Microsoft Excel is required; drug and background checks are mandatory.

The position assists the ACS department with payroll and billing timelines, processes medication and financial records per AEDD guidelines, and supports departmental coordination to meet deadlines.

Qualifications

• Diploma or GED and 3–6 months of experience preferred.
• Proficient with Microsoft Office: Word, Excel, Outlook on Windows.
• Must pass drug test and criminal background check.

Responsibilities

• Answer and direct incoming calls.
• Process and log payroll timesheets weekly.
• Audit timesheets and mileage for accurate billing monthly.
• Log and distribute incoming PA's from DDS.
• Ensure funding matches requests and notify supervisor of inconsistencies.
• Coordinate with departments to meet payroll and billing deadlines.
• Assist supervisors with payroll issues and timesheets.
• Process consumer checks using the General Ledger.

Skills

Microsoft Excel

Clerical skills

Education

Diploma or GED

Tools

Word

Outlook

Windows OS

Job description

AEDD is seeking a full-time Administrative Assistant for the ADDT Department. The role covers a broad range of admin and clerical duties, including payroll, billing, calls, and file management. Proficiency in Microsoft Excel is required; drug and background checks are mandatory.

The position assists the ACS department with payroll and billing timelines, processes medication and financial records per AEDD guidelines, and supports departmental coordination to meet deadlines.