Payroll & Benefits Specialist — Compliance & Enrollment

Eccalon LLC; Hanover (MD); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Extensive benefits package

Career advancement opportunities

Job summary

Eccalon is seeking a detail-oriented Payroll & Benefits Specialist to join our team in a non-remote role. You will ensure accurate payroll processing, administer benefits, and handle year-end tax filings, W-2s, and compliance with federal and state laws.

You will interact with employees and benefit vendors, maintaining records and responding to inquiries with confidentiality. This position reports to HR/Finance and requires at least 5 years of experience, CPP certification, and proficiency with

Qualifications

• Bachelor's degree in Accounting, Finance, HR or related field.
• Certified Payroll Professional (CPP) certification
• Minimum of at least 5 years of proven experience as a Payroll and Benefits Specialist or in a similar role.
• Strong understanding of payroll processes, laws, and regulations.
• Proficiency in payroll software (e.g., ADP, Paychex) and MS Office Suite.
• Excellent attention to detail with the ability to perform complex numerical calculations.
• Exceptional organizational and time management skills with the ability to meet deadlines.
• Strong analytical and problem-solving abilities.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills to interact with employees at all levels.

Responsibilities

• Process payroll for all employees, ensuring accuracy and compliance with company policies and legal regulations.
• Ensure all payroll transactions are processed accurately and in a timely manner, including new hires, terminations, and changes to employee information.
• Oversee and manage the complete payroll process, including accurately calculating wages, bonuses, commissions, and deductions.
• Maintain and update payroll records, including employee information, deductions, and benefits.
• Prepare and distribute payroll reports, statements, and summaries for management and employees.
• Administer employee benefits programs, including enrollment, changes, and terminations.
• Serve as the primary point of contact for employees regarding payroll and benefits inquiries, providing excellent customer service and resolving issues promptly.
• Ensure compliance with federal, state, and local payroll laws and regulations and monitor changes in laws and regulations related to payroll and benefits.
• Collaborate with HR and finance departments to ensure seamless payroll operations to include reconciling payroll and benefits data, resolving discrepancies, and ensuring accurate reporting.
• Assist in the development and implementation of payroll and benefits policies and procedures.
• Assist with year-end payroll activities, including W-2 preparation and distribution.
• Support the annual benefits open enrollment process, including communication to employees and coordination with benefit vendors.
• Conducting retirement and benefits-related calculations and analysis
• Researching and recommending appropriate benefits plans and services based on data analysis
• Coordinating non-salary employee compensation like retirement plans, pensions, tuition reimbursement, and stock options.
• Assisting with the administration of all benefits and retirement programs
• Assists employees regarding benefits claim issues and plan changes.
• Distributes all benefits enrollment materials and determines eligibility.
• Enrolls employees with carriers and process life status changes.
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
• Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment.
• Assists with the open enrollment process.
• Administers the tuition reimbursement program.
• Stay updated on industry trends and best practices in payroll and benefits administration.

Skills

Payroll processing

Benefits administration

Regulatory compliance

Data analysis

Education

Bachelor's degree in Accounting, Finance, HR or related field

Tools

ADP

Paychex

MS Office Suite

Job description

Eccalon is seeking a detail-oriented Payroll & Benefits Specialist to join our team in a non-remote role. You will ensure accurate payroll processing, administer benefits, and handle year-end tax filings, W-2s, and compliance with federal and state laws.

You will interact with employees and benefit vendors, maintaining records and responding to inquiries with confidentiality. This position reports to HR/Finance and requires at least 5 years of experience, CPP certification, and proficiency with