Payroll & Benefits Specialist

Jobtailor; Carol Stream (IL); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in Illinois seeks an experienced Payroll Administrator to manage bi-weekly payroll for hourly and salaried staff, leveraging ADP Workforce Now Next Gen and Time Labor Management. You’ll oversee benefits, open enrollment, and multi-state tax compliance while supporting audits and payroll reporting.

The ideal candidate has 3–5 years of high-volume payroll experience, CPP/FPC is a plus, and excels in Excel for data reconciliation.

Qualifications

• Minimum 3–5 years of high-volume payroll experience, preferably within a manufacturing or industrial environment.
• Proficiency in payroll software, specifically ADP Workforce Now is required. Experience with ADP Workforce Now Next Gen is helpful. Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables) for data reconciliation.
• Bachelor's degree in Human Resources, Accounting, or Finance preferred; or equivalent practical experience.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a strong plus.
• Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws. High level of confidentiality and professional communication skills.

Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, including complex calculations for shift differentials, overtime, and bonuses.
• Act as the primary administrator for the ADP Workforce Now (Next Gen) payroll platform, maintaining the integrity of employee data and utilizing the Time Labor Management (TLM) system.
• Lead the administration of employee health, dental, and vision insurance, 401(k) plans, and annual open enrollment.
• Ensure strict adherence to federal and state labor laws (FLSA, ACA). Lead internal and external audits, including workers' compensation and 401(k) audits.
• Manage the completion and filing of benefits compliance such as Plan Non-Discrimination testing, Form 5500, and Medical Spend Reporting.
• Generate and analyze specialized payroll and HR reports for plant leadership to assist with labor cost analysis and budgeting.
• Serve as the first point of contact for plant employees regarding pay discrepancies, tax withholdings, and benefits inquiries.
• Serve as a subject matter expert in troubleshooting payroll and benefits software issues, ensuring timely resolution and minimal disruption to operation.
• Drive the improvement and ongoing maintenance of internal controls to strengthen accuracy, compliance, and audit readiness

Skills

ADP Workforce Now Administration

High-Volume Payroll Management

Payroll Compliance and Auditing

Certified Payroll Professional (CPP)

Advanced Microsoft Excel Skills

Education

Bachelor's degree in HR, Accounting, or Finance

Tools

ADP Workforce Now

Time Labor Management (TLM)

Job description

• Manage bi-weekly payroll for hourly and salaried employees, including complex calculations for shift differentials, overtime, and bonuses.
• Act as the primary administrator for the ADP Workforce Now (Next Gen) payroll platform, maintaining the integrity of employee data and utilizing the Time Labor Management (TLM) system.
• Lead the administration of employee health, dental, and vision insurance, 401(k) plans, and annual open enrollment.
• Ensure strict adherence to federal and state labor laws (FLSA, ACA). Lead internal and external audits, including workers' compensation and 401(k) audits.
• Manage the completion and filing of benefits compliance such as Plan Non-Discrimination testing, Form 5500, and Medical Spend Reporting.
• Generate and analyze specialized payroll and HR reports for plant leadership to assist with labor cost analysis and budgeting.
• Serve as the first point of contact for plant employees regarding pay discrepancies, tax withholdings, and benefits inquiries.
• Serve as a subject matter expert in troubleshooting payroll and benefits software issues, ensuring timely resolution and minimal disruption to operation.
• Drive the improvement and ongoing maintenance of internal controls to strengthen accuracy, compliance, and audit readiness

Requirements

• Minimum 3–5 years of high-volume payroll experience, preferably within a manufacturing or industrial environment.
• Proficiency in payroll software, specifically ADP Workforce Now is required. Experience with ADP Workforce Now Next Gen is helpful. Advanced skills in Microsoft Excel (VLOOKUPs, pivot tables) for data reconciliation.
• Bachelor's degree in Human Resources, Accounting, or Finance preferred; or equivalent practical experience.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a strong plus.
• Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws. High level of confidentiality and professional communication skills.

Core Competencies

Demonstrates expertise in managing high-volume payroll processes, including complex calculations and compliance with federal and state labor laws. Proficient in utilizing ADP Workforce Now and advanced Microsoft Excel for payroll data analysis and reporting.

Highest-signal resume keywords

• ADP Workforce Now Administration
• High-Volume Payroll Management
• Payroll Compliance and Auditing
• Certified Payroll Professional (CPP)
• Advanced Microsoft Excel Skills

ATS Optimization Keywords

Hard Skills

• Payroll Processing
• Complex Calculations
• Data Reconciliation
• Benefits Administration
• Labor Cost Analysis
• Plan Non-Discrimination Testing
• Form 5500 Filing
• Medical Spend Reporting
• Multi-State Tax Jurisdictions
• Garnishments

Soft Skills

• Professional Communication
• Confidentiality
• Problem-Solving

Certifications & Qualifications

• Certified Payroll Professional (CPP)
• Fundamental Payroll Certification (FPC)

Industry Keywords

• FLSA
• ACA
• Workers' Compensation Audits
• 401(k) Plans
• Open Enrollment

Tools & Technologies

• ADP Workforce Now
• Time Labor Management (TLM)
• Payroll Software