Payroll & Benefits Manager

United-Flow-Technologies; Irving (TX); On-site; USD 100,000 - 130,000; Full time

Job summary

United Flow Technologies is seeking an experienced Payroll & Benefits Manager to oversee our multi-state payroll and benefits operations. This onsite role in Irving, TX will lead a team of three, ensure accurate pay and deductions, and drive compliance across state and federal requirements.

You will partner with internal teams and vendors, administer benefits and leave programs, and support audits and reporting to enhance efficiency and employee experience.

Qualifications

• 10+ years of payroll and benefits administration experience.
• Hands-on experience processing multi-state payroll from start to finish.
• Experience preparing and managing certified payroll, including prevailing wage and government contract compliance.
• Strong knowledge of payroll, benefits, taxes, deductions, and compliance requirements.
• Experience administering employee benefits, including open enrollment.
• Experience with payroll audits, reconciliations, and issue resolution.
• Knowledge of FMLA and leave administration.
• Experience working with third-party payroll, benefits, and insurance vendors.
• Prior experience leading or managing a team.
• Strong attention to detail, organization, and communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficient in Microsoft Office.
• Ability to work onsite Monday-Friday in Irving, TX.

Responsibilities

• Payroll Administration: Manage and process multi-state payroll, ensuring timely and accurate pay, tax withholdings, deductions, and compliance.
• Payroll Audits: Conduct payroll audits, reconciliations, and resolve payroll discrepancies and employee inquiries.
• Payroll Records: Maintain payroll records and partner with internal teams and vendors to support payroll operations.
• Certified Payroll: Administer certified payroll reporting and ensure compliance with prevailing wage and government contract requirements.
• Benefits Administration: Oversee employee benefits programs, including enrollments, eligibility, deductions, vendor coordination, and open enrollment.
• Benefits Support: Serve as a resource for employee benefits questions and resolve coverage or billing issues.
• Benefit Invoicing: Reconcile benefit invoices and support benefits-related reporting and audits.
• Leave Administration: Administer FMLA and other leave programs, coordinating with employees, managers, and third-party providers.
• Documentation & Compliance: Maintain confidentiality of employee information and ensure compliance with payroll, benefits, and employment regulations.
• Process Improvement: Lead, coach, and support the payroll and benefits team while identifying opportunities to improve efficiency and employee experience.
• Audits & Reporting: Support audits, reporting requirements, and other payroll and benefits-related projects as needed.

Skills

Payroll administration

Benefits administration

Multistate payroll

Certified payroll

FMLA/leave administration

Payroll audits/reconciliations

Vendor management

Team leadership

Confidentiality/compliance

Microsoft Office

Tools

Microsoft Office

Job description

United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market. UFT has partnered with market leading businesses to create a national provider of process, pump, automation & control, and other equipment solutions. And we’re just getting started making strategic partnerships to provide clean water across the country!

UFT is looking for an experienced Payroll & Benefits Manager to play a key role in supporting our growing, multi-state workforce. This is a hands-on leadership position where you’ll oversee payroll and benefits operations, lead a team of three, and serve as a trusted resource for employees and managers. You’ll have the opportunity to make a direct impact by ensuring payroll is accurate and timely, benefits are effectively administered, compliance requirements are met, and employees receive responsive support when they need it. We’re looking for someone who is detail-oriented, solutions-focused, and enjoys being involved in both the day-to-day work and the bigger picture. This is a fully onsite, Monday–Friday position based in our Irving, TX office.

What you’ll do:

Payroll Administration

• Manage and process multi-state payroll, ensuring timely and accurate pay, tax withholdings, deductions, and compliance.
• Conduct payroll audits, reconciliations, and resolve payroll discrepancies and employee inquiries.
• Maintain payroll records and partner with internal teams and vendors to support payroll operations.
• Administer certified payroll reporting and ensure compliance with prevailing wage and government contract requirements.

Benefits Administration

• Oversee employee benefits programs, including enrollments, eligibility, deductions, vendor coordination, and open enrollment.
• Serve as a resource for employee benefits questions and resolve coverage or billing issues.
• Reconcile benefit invoices and support benefits-related reporting and audits.

Leave Administration

• Administer FMLA and other leave programs, coordinating with employees, managers, and third-party providers.
• Ensure accurate documentation, tracking, and employee communication throughout the leave process.

Leadership & Process Improvement

• Lead, coach, and support the payroll and benefits team while remaining actively involved in day-to-day operations.
• Establish priorities, monitor workload, and ensure accurate and timely completion of responsibilities.
• Identify and implement process improvements to enhance efficiency, compliance, and employee experience.

Compliance & Reporting

• Maintain confidentiality of employee information and ensure compliance with payroll, benefits, and employment regulations.
• Support audits, reporting requirements, and other payroll and benefits-related projects as needed.

What you bring:

Required Qualifications

• 10+ years of payroll and benefits administration experience.
• Hands-on experience processing multi-state payroll from start to finish.
• Experience preparing and managing certified payroll, including prevailing wage and government contract compliance.
• Strong knowledge of payroll, benefits, taxes, deductions, and compliance requirements.
• Experience administering employee benefits, including open enrollment.
• Experience with payroll audits, reconciliations, and issue resolution.
• Knowledge of FMLA and leave administration.
• Experience working with third-party payroll, benefits, and insurance vendors.
• Prior experience leading or managing a team.
• Strong attention to detail, organization, and communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficient in Microsoft Office.
• Ability to work onsite Monday-Friday in Irving, TX.

Preferred Qualifications

• Paylocity experience.
• Experience supporting a multi-location or growing organization.
• Experience improving payroll, benefits, or HR processes.

Join our team to innovate the future of water and wastewater.You’ll collaborate with coworkers who are the best and the brightest, challenge yourself on exciting work, and help build the best water and wastewater platform company in the U.S.

UFT is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.