Payroll & Benefits Coordinator

Gshq; Quincy (IL); On-site; USD 46,000 - 58,000; Full time

Benefits offered by this job

Tuition and Student Loan Reimbursement

Health Insurance

401K

Job summary

Gshq in Quincy, IL is looking for a Payroll & Benefits Administrator responsible for administering payroll and benefits functions per established principles. The role requires experience in payroll processing and employee benefits.

Benefits include tuition reimbursement, health insurance, and retirement plans. This role is key to maintaining payroll accuracy and ensuring compliance with regulatory requirements.

Qualifications

• Must be at least 18 years old.
• Experience in Payroll Processing is required.
• Experience with employee benefits processing is essential.

Responsibilities

• Administer payroll & benefits functions according to established principles.
• Implement policies related to payroll & benefits.
• Process employee payroll checks timely.

Skills

Payroll Processing

Employee Benefits

Government Regulations

Education

High school diploma or GED

Job description

Job Summary

The primary purpose of your job position is to administer and perform payroll & benefits functions of the facility in accordance with generally accepted payroll principles and cost reimbursement principles related to the long‑term care industry and as directed by the Administration.

PAY RANGE: $23.00 - $25.00/hr. - Bi‑weekly pay

Benefits

• Tuition and Student Loan Reimbursement
• PTO Benefits
• Health Insurance: Major Medical, Blessing Be Well at Work Program, and Prescription Card
• Referral Bonus
• Dental
• Vision
• 401K
• Employee Assistance Program
• Holiday Premium
• Meals for All 3 Shifts
• Safety Incentive Bonus
• Paid Bereavement
• Length of Service Bonus after 1 - 5 years

Responsibilities

• Assist in implementing the day‑to‑day policies and procedures governing the payroll & benefits functions.
• Implement written policies and procedures that govern the payroll & benefits functions of the facility.
• Perform duties related to the facilities overall payroll function.
• Maintain an individual payroll record for each employee’s earnings.
• Process and verify time clock records with work schedules, absentee slips, and overtime authorization.
• Maintain payroll & benefit authorization records for employees as needed.
• Prepare payroll checks in accordance with current pay policies and process employee payroll checks on a timely basis.
• Maintain W‑4 and other required tax records on each employee.
• Prepare payroll & benefits records for computer input.
• Communicate with department supervisors concerning payroll & benefits matters.
• Assist in the establishment and maintenance of adequate payroll & benefits records.
• Prepare and verify weekly, monthly, quarterly, and yearly payroll reports.
• Prepare tax deposits in accordance with current regulations.
• Prepare and retain payroll records for all newly hired employees in accordance with established personnel policies.
• Prepare information for employees concerning their payroll check, deductions, overtime, shift pay, and other types of pay.
• Prepares reports for employees eligible for Retirement Plan.
• Enrolls eligible employees in health and life insurance programs and prepares necessary paperwork.
• Coordinates with Wells Fargo for employee’s eligibility for the 401(k) plan.
• Enrolls eligible employees in the 401(k) Plan. Prepares reports for employees enrolled in the 401(k) Deferred Compensation Program.
• Answers basic questions for employees regarding health insurance filings and other questions regarding any personnel benefits
• Prepare financial and statistical reports concerning payroll information as needed.
• Assists in year‑end audit preparation
• Makes and implements changes and updates in our payroll accounting system as necessary.
• Maintains the EZ Pay System
• Maintains confidentiality of all payroll information.
• Assist department supervisors and Associate Administrator/CFO in preparing budgets in relation to projecting payroll costs.
• Answers questions for employees regarding payroll issues.
• Answers phone and helps as it pertains to payroll, family members, employees, and vendors.

Qualifications

• Must be 18 years old with at least a high school diploma or a GED and/or experience commensurate with the position being offered.
• Must have experience with Payroll Processing.
• Must have experience with employee benefits and processing those benefits.
• Must be familiar with governmental regulations in regards to Payroll, Personnel & Benefits.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.