Payroll & Benefits Administrator

Esquire Law Services; Florida; On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Paid Time Off

Company holidays

Growth opportunities

Collaborative culture

Job summary

Esquire Law Services seeks a detail-oriented Payroll & Benefits Administrator to join our Human Resources team in Florida. You will manage bi-weekly payroll processing for a multi-state workforce, administer benefits enrollments, and support open enrollment and leave administration.

You’ll work with HRIS data, ensure compliance, and provide excellent employee service in a fast-paced environment. This role offers growth opportunities and a collaborative culture within a growing national

Qualifications

• 2+ years of payroll, benefits, HR, or related experience.
• Experience with payroll systems and HRIS platforms.
• Strong attention to detail and analytical skills.
• Excellent customer service and communication abilities.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Multi-state payroll experience is a plus (Paychex experience a plus).
• Benefits administration experience preferred.

Responsibilities

• Assist with bi-weekly payroll processing for a multi-state workforce.
• Audit payroll data to ensure accuracy and compliance.
• Process employee status changes, compensation updates, and deductions.
• Administer employee benefit enrollments, changes, and terminations.
• Coordinate open enrollment activities and employee communications.
• Assist with 401(k), COBRA, FMLA, ADA, and leave administration.
• Reconcile payroll and benefit invoices.
• Respond to employee questions regarding pay, benefits, and HR policies.
• Maintain accurate employee records and HRIS data.
• Partner with HR leadership on process improvements and special projects.

Skills

Attention to detail

Analytical skills

Customer service

Communication

Discretion with confidential info

Tools

Payroll systems

HRIS

Microsoft Excel

Microsoft Office

Paychex

Job description

Esquire Law Services is seeking a detail-oriented and service-focused Payroll & Benefits Administrator to join our Human Resources team.

This position plays a critical role in ensuring employees are paid accurately and on time while also supporting benefit administration, employee enrollments, leaves of absence, and HR operations. The ideal candidate thrives in a fast-paced environment, enjoys working with data, and takes pride in providing exceptional employee support.

What You'll Do

• Assist with bi-weekly payroll processing for a multi-state workforce
• Audit payroll data to ensure accuracy and compliance
• Process employee status changes, compensation updates, and deductions
• Administer employee benefit enrollments, changes, and terminations
• Coordinate open enrollment activities and employee communications
• Assist with 401(k), COBRA, FMLA, ADA, and leave administration
• Reconcile payroll and benefit invoices
• Respond to employee questions regarding pay, benefits, and HR policies
• Maintain accurate employee records and HRIS data
• Partner with HR leadership on process improvements and special projects

What We're Looking For

• 2+ years of payroll, benefits, HR, or related experience
• Experience working with payroll systems and HRIS platforms
• Strong attention to detail and analytical skills
• Excellent customer service and communication abilities
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Multi-state payroll experience is a plus (Paychex experience a plus)
• Benefits administration experience is highly preferred

Why Join Esquire?

• Competitive compensation
• 401(k) with company match
• Paid Time Off and company holidays
• Growth and development opportunities
• Collaborative and team-oriented culture
• Opportunity to make a direct impact in a growing national organization

If you are passionate about helping employees, enjoy working with numbers and systems, and are looking to grow your HR career, we'd love to hear from you.