Payroll & Benefits Administrator

Kids for the Future; Bristol Township (Bucks County); On-site; USD 70,000 - 90,000; Full time

Job summary

TESCO is seeking a Payroll & Benefits Administrator to manage bi-weekly US and Canadian payroll, benefits administration, and related recordkeeping across locations. You will ensure payroll accuracy, compliance with wage and hour laws, and serve as the point of contact for employee pay questions.

Collaborate with HR and Finance, maintain confidential data, prepare year-end filings, and support benefits programs including enrollments and COBRA where applicable.

Qualifications

• Associates degree in accounting, business admin or related field, or equivalent experience.
• 3+ years of payroll experience in multi-location environments.
• Experience with US/Canada payroll taxes and wage laws.
• Familiarity with benefits administration (health, dental, retirement, leaves).

Responsibilities

• Process bi-weekly payroll accurately for U.S. and Canadian employees.
• Maintain payroll records and ensure compliance with wage and hour regulations.
• Administer employee benefits programs, including enrollments and COBRA where applicable.
• Prepare and submit payroll tax filings and year-end reporting (W-2s, T4s).
• Collaborate with HR, Finance and external providers; maintain confidentiality.

Skills

Payroll processing

Tax withholding knowledge

Wage and hour laws (US/CA)

Benefits administration

HRIS/Payroll platforms (UKG Ready)

Excel skills

Attention to detail

Time management

Communication skills

Confidentiality & judgment

Multijurisdictional compliance

Education

Associate degree in Accounting, Business Administration or related field

Tools

UKG Ready (HRIS payroll)

Job description

• Location 925 CANAL ST,Bristol, PA, 19007,United States
• Employee Type FT Exempt

1.0 Summary Job Function

The Payroll & Benefits Administrator is responsible for the accurate and timely processing of company payroll and the day-to-day administration of employee benefits programs across TESCO's U.S. and Canadian locations. This role ensures compliance with federal, state, provincial, and local wage and hour laws, maintains payroll and benefits records, and serves as a primary point of contact for employees regarding pay, deductions, and benefits inquiries. The Payroll & Benefits Administrator works closely with HR and Finance to support accurate recordkeeping, timely reporting, and a positive employee experience.

2.0 Qualifications

• Associates degree in Accounting, Business Administration or related field, or equivalent work experience
• 3+ years payroll experience in a multi-location environment

3.0 Skills and Abilities

• Strong working knowledge of payroll processing, tax withholding, and wage and hour laws (U.S. and Canadian)
• Familiarity with employee benefits administration, including health, dental, retirement, and leave programs
• Proficiency with HRIS/payroll platforms (e.g., UKG Ready) and strong Excel skills
• High attention to detail and accuracy, particularly with sensitive financial and personal data
• Strong organizational and time management skills to meet strict payroll deadlines
• Excellent communication skills, with the ability to explain pay and benefits information clearly to employees at all levels
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information
• Strong problem-solving skills to research and resolve payroll or benefits discrepancies
• Ability to work collaboratively with HR, Finance, and external vendors/providers
• Knowledge of multi-jurisdictional compliance requirements, including Canadian payroll and benefits regulations.

4.0 Key Responsibilities

• Process bi-weekly payroll accurately and on time for U.S. and Canadian employees
• Maintain payroll records and ensure compliance with federal, state, provincial, and local wage and hour regulations
• Administer employee benefits programs, including enrollments, changes, terminations, and COBRA where applicable
• Serve as the primary point of contact for employee questions regarding pay, deductions, and benefits
• Prepare and submit payroll tax filings and year-end reporting (e.g., W-2s, T4s) in coordination with Finance and external providers
• Process new hire, termination, and status change information within the payroll and benefits systems
• Support open enrollment processes, including communicating deadlines and changes to employees
• Maintain confidentiality of sensitive employee financial and personal information
• Stay current on changes to payroll, tax, and benefits regulations across all jurisdictions where TESCO operates
• Assist with audits related to payroll, benefits, and workers' compensation as needed
• Other duties as assigned

5.0 Competency/Training Requirement

• On-Boarding Training (Quality Policy, QMS, Employee Handbook, Safety, Continuous Improvement)