Payroll Associate

Genesis Healthcare System; Oak Park (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Genesis HealthCare System is seeking a Payroll Associate to support weekly and biweekly payroll for employees and partner companies. The role involves running reports, entering data into Workday, and ensuring accurate, timely payroll processing for a 30-hour work week in the Payroll department.

The ideal candidate has at least one year of payroll-related experience, strong math skills, and proficient PC/MS Office use. Attention to detail and confidentiality are essential.

Qualifications

• High school graduate or equivalent.
• A minimum of one year of experience in a related field.
• Ability to handle confidential information.
• Demonstrates patience and good judgment.
• Strong mathematical skills.
• Familiar with PC and computer software, including MS Office.
• Attention to detail.
• Possess effective writing and verbal communication skills.

Responsibilities

• Prepares wage verifications and other payroll documents by requested dates.
• Processes government-related forms for payroll deductions.
• Updates employee time and profile data in Workday.
• Reconciles payroll reports for hours, deductions, and fringe benefits.
• Compiles payroll data reports for various stakeholders on a weekly, biweekly, and monthly basis.
• Adheres to governmental standards for payroll processing.
• Supports special payroll projects and deadlines.
• Maintains all payroll-related supplies and data entry for deductions and premiums.

Skills

Workday experience

Payroll processing

Data entry accuracy

MS Office proficiency

Confidential data handling

Attention to detail

Written & verbal communication

Numerical skills

Education

High school diploma or equivalent

Tools

Workday

MS Office

Job description

GENESIS HEALTHCARE SYSTEM

In order to fill our Mission of serving our community by helping each person achieve optimal health and well-being by providing compassionate, exceptional, and affordable healthcare services, all employees of Genesis HealthCare System must be committed to living the Genesis Mission and Genesis values of Compassion, Excellence, Integrity, Team, and Innovation. All employees must regard themselves as an ‘owner’ of Genesis and keep our patients at the center of everything we do - always.__

Position Details:

Work Shift:

Day Shift (United States of America)

Scheduled Weekly Hours:

30

Department:

Payroll

_ Genesis HealthCare System utilizes Workday as its HRIS system; therefore, priority consideration will be given to candidates with Workday experience. _

Overview of Position:

The Payroll Associate assists in the preparation of weekly and biweekly payroll processes, including running reports and inputting data necessary to issue accurate, timely payroll for Genesis HealthCare System employees and Partner Companies.

ESSENTIAL DUTIES

1. Prepares wage verifications, workers’ comp wages, unemployment wages, loss wage reports, court documents, etc., and completes by requested dates.
2. Processes all government-related court-ordered forms, garnishments, child support, educational loans, IRS levy, etc, for the employees’ payroll deduction process.
3. Processes and maintains authorized changes to employee time and profile through Workday.
4. Reconciles various payroll reports that delineate hours, fringe benefits, deductions, and any other payroll-related amounts.
5. Compiles payroll data reports for check requests, accounting reports, accrual reports, payroll registers, etc., on a weekly, biweekly, and monthly basis.
6. May apply governmental regulatory standards for processing payroll data accurately.
7. Facilitates the timely completion of any special projects or payroll deadlines.
8. Maintains accurate data entry for all employees’ general deductions, Pharmacy, Gift Shops, Uniforms, special sales, etc. and, also enters any additional premiums an employee may qualify for based on their job codes on a weekly, biweekly, and monthly basis.
9. Maintains all supplies (advice/check stock, paper, printer cartridges, etc.) necessary for completing all payroll cycles for the organization.

QUALIFICATIONS

1. High school graduate or equivalent.
2. A minimum of one year of experience in a related field.
3. Ability to handle confidential information.
4. Demonstrates patience and good judgment.
5. Strong mathematical skills.
6. Familiar with PC and computer software, including MS Office.
7. Attention to detail.
8. Possess effective writing and verbal communication skills

PATIENT CENTERED CARE & BEHAVIORAL EXPECTATIONS

1. Living the Genesis Mission, Vision and Values
   • Performs work in a manner that is quality focused.
   • Treats patients, co-workers, visitors and volunteers with courtesy, compassion, empathy and respect.
   • Results oriented and focused on achievement of objectives.
   • Acknowledges and responds to the diversity of people and the situation.
   • Encourages peers (others) to be owners of change.
   • Always makes the effort to anticipate and exceed customer needs and expectations.
   • Possesses the ability to engage others with patience and understanding.
   • Acts in a manner that creates positive first and lasting impressions.
   • Demonstrates the ability to own issues until they are resolved.
2. Patient Centered Care (patients/families, physicians, co-workers, all other internal/external customers)
   • Introduces self and role…connects with everyone.
   • Communicates effectively (i.e. advising others of actions, pertinent information, time durations, etc.) and asks for feedback.
   • Asks for and anticipates needs and concerns of others.
   • Maintains a positive work environment for staff and a healing environment for patients (i.e. safe, clean, quiet, etc.)
   • Maintains the dignity and privacy of each person; manages confidential/sensitive information appropriately.
   • Responds to requests in an appropriate and timely manner.
   • Exits patient/customer encounters courteously, asking if there are additional needs that can be addressed.
3. Promotes Patient and Employee Safety
   • Demonstrates safe Patient Handling (i.e. transfers, transport, care administration, nutrition, medication, etc.)
   • Demonstrates safe Materials Handling (i.e. appropriate use and disposal of chemicals, infectious wastes, etc.)
   • Demonstrates appropriate knowledge of Infectious Disease precautions and use of proper protective equipment
   • Demonstrates Slips/Trips and Falls Awareness.
   • Actively contributes to maintaining a safe, clean and quiet environment.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Works in an office environment with up close vision, peripheral vision, depth perception and ability to focus.
2. May be required to drive to other locations. Answers telephone calls, uses personal computer and other business machine extensively, which requires the ability to apply finger dexterity. Individual bends, reaches, pushes and pulls file drawers to file reports and employee data.
3. Regularly lift or move up to 10 pounds, frequently lift or move up to 25 pounds and occasionally lift or move up to 50 pounds.
4. Walks to various floors and campuses related to Genesis to verify any problems with time clock malfunctions.
5. May need to rotate shifts and days off. All System employees must be willing to work all shifts, extra hours,
   Holidays and emergency shifts as required.

This description reflects in general terms the type and level of work performed. It is not intended to be all-inclusive, nor portray the specific duties of any one incumbent.

Thank you for your interest in employment at Genesis. Genesis is committed to being an equal opportunity employer. Selection of applicants for employment is based only on qualifications and the requirements of a specific job.