Payroll Associate

Always-Best-Care-Senior-Services; Bensalem Township (Bucks County); On-site; USD 55,000 - 70,000; Full time

Job summary

Always Best Care Senior Services is seeking a Payroll Associate to ensure accurate processing of time records and pay for all employees in our Bucks County area. You will collect data, calculate hours worked, and help resolve payroll discrepancies while maintaining strict confidentiality.

You will assist with exemptions, direct deposit forms, 401(k) changes, and respond to employee questions about their pay. Strong attention to detail and knowledge of regulations are essential.

Qualifications

• Strong ability to collect, calculate and enter payroll data accurately.
• Experience handling exemptions, direct deposit and 401K changes.
• Knowledge of federal and state payroll regulations.
• Ability to resolve payroll discrepancies and respond to questions.

Responsibilities

• Process time sheets and attendance.
• Maintain payroll records and ensure confidentiality.
• Address employee payroll questions and investigate errors.
• Support time-based and garnishment calculations.
• Assist with employment verification and manual checks.
• Prepare ad hoc payroll reports.

Skills

Decision making

Communication

Attention to detail

Confidentiality

Spanish (optional)

Payroll best practices

Federal/state regulations

Team player

Interpersonal communication

Management communication

Analytical skills

Organizational skills

Multi-tasking

Job description

The Payroll Associate is responsible for gathering time records from employees and calculating hours worked and pay received for each employee accurately. In this role, the Payroll Coordinator will help manage any employee complaints and questions regarding payroll and investigate and resolve any errors in payroll in a timely manner.

Primary Role

• Updates payroll records by collecting and managing changes in exemptions, direct deposit forms and 401K changes
• Gather data from multiple sources, and work with many employees and pay scales.
• Perform daily payroll department operations.
• Understand correct garnishment calculations and compliance.
• Execute time sheets and attendance processing.
• Research and email appropriate audience of file issues.
• Talk with employees to help them understand their paycheck and any changes that may occur.
• Maintains payroll information by collecting, calculating, and entering data.
• Help resolve payroll discrepancies by collecting and analyzing information.
• Help providing payroll information by answering questions and requests.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Contributes to team effort by accomplishing related results as needed.

Secondary Role

• Employment Verification as needed
• Process manual checks
• Develop ad hoc financial and operational reporting as needed.
• Other duties as assigned

Skills and Specifications:

• Good decision making and communication skills
• Demonstrated passion for excellence with respect to treating employees;
• Possesses a strong work ethic and team player mentality
• Strong detail orientation and communication/listening skills
• Maintain a pleasant, patient and friendly attitude
• Working knowledge of payroll best practices.
• Working knowledge of federal and state regulations.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material
• Strong interpersonal communication skills
• Ability to communicate with various levels of management
• Decision-making & Problem-solving.
• Analytical, Organizational, multi-tasking, and prioritizing skills.
• Ability to speak Spanish fluently desired, but not required

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Availability

This position calls for extended hours biweekly on Monday and Tuesday and occasionally some holidays and weekends to ensure that our employees are paid properly and timely.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Always Best Care Senior Services is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, creed, color, natural origin, qualified disability or veteran status, ancestry, marital status, sexual orientation, sex or any other legally protected category.

Always Best Care Senior Services is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, creed, color, natural origin, qualified disability or veteran status, ancestry, marital status, sexual orientation, sex or any other legally protected category.