Payroll Assistant — School District Backup & Support

Chicago Chapter; Evanston (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Chicago Chapter is seeking a Payroll Assistant to support the Director of Business Services in processing payroll, maintaining accurate records, and providing backup to the Payroll Coordinator. The role involves data processing and confidential recordkeeping essential to payroll operations in a school setting.

The ideal candidate will have strong Microsoft Office and Google Apps skills, experience with payroll systems, and excellent organizational and communication abilities.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• 2+ years payroll experience desired.
• Payroll experience in a school/educational setting preferred.

Responsibilities

• Assist Payroll Coordinator and provide backup in case of incapacity.
• Process payroll data for accuracy, including pay rates and deductions.
• Set up employee deductions, pay codes, pay groups and deferred compensation pensions.
• Handle payroll changes: new hires, terminations, and salary adjustments in coordination with HR.
• File deduction information with TRS (biweekly) and IMRF (monthly).
• Post payroll interface to the financial system and print bi-weekly checks.
• Prepare ACH files and manual checks as needed.
• Assist with W-2s, W-3s and quarterly/yearly tax reports.
• Maintain confidentiality and cross-train with Business Office staff.
• Perform other duties as assigned.

Skills

Microsoft Office

Outlook

Excel

Word

Google Apps

Google Docs

Google Sheets

Payroll systems

Tyler School ERP Pro

Organizational skills

Communication skills

Detail oriented

Education

High School Diploma or GED

Associate’s degree or equivalent

Tools

Tyler School ERP Pro

Job description

Chicago Chapter is seeking a Payroll Assistant to support the Director of Business Services in processing payroll, maintaining accurate records, and providing backup to the Payroll Coordinator. The role involves data processing and confidential recordkeeping essential to payroll operations in a school setting.

The ideal candidate will have strong Microsoft Office and Google Apps skills, experience with payroll systems, and excellent organizational and communication abilities.