Payroll Assistant - Remote - Nationwide

Vituity; Sacramento (CA); Remote; USD 43,000 - 53,000; Full time

Benefits offered by this job

Health benefits

401(k) plan with company match

Job summary

Vituity is seeking a Remote Payroll Assistant to join our healthcare transformation team. You will handle ticketed payroll inquiries, provide tier-zero support, and coordinate with cross-functional members to ensure accurate data and timely payments.

Ideal candidates have strong customer service skills, proficient Excel/Office use, and a detail-oriented approach under pressure. This role offers flexible hours and remote nationwide possibilities within the Vituity community.

Qualifications

• High School Diploma required.
• Minimum 2 years in customer service, project management, or administrative role.
• Experience in large payroll function is a plus.
• Proficiency with Microsoft Office and good Excel knowledge.
• Able to work with minimal supervision in a dynamic team.

Responsibilities

• Receive and categorize payroll tickets via ticketing systems.
• Triage inquiries and provide tier zero materials for quick resolution.
• Route non-tier zero issues to appropriate team members.
• Perform password resets for payroll/timekeeping systems after identity checks.
• Answer payroll lines and assist with tier zero support or escalation.
• Monitor interface results for payroll/timekeeping systems and escalate issues.
• Coordinate with payroll team on cross-functional data requests while protecting PII.
• Maintain team calendar and biweekly/monthly/quarterly/annual tasks.
• Support verification of employment requests and data entry for timely payments.

Skills

Customer service

Multitasking

Microsoft Excel

Attention to detail

Communication

Education

High School Diploma

Tools

Microsoft Office

Excel

Job description

Remote, Nationwide – Seeking Payroll Assistant

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Receive and assess appropriate categorization of all payroll team tickets inbound via Vituity ticketing systems.
• Perform triage of inquiries by delivering tier zero materials to facilitate quick resolution or escalation to tier one support.
• Route all non-tier zero support to appropriate team members per departmental matrices and assigned duties.
• Perform password resets for payroll and timekeeping department owned systems after determining identity of caller.
• Answer payroll main phone lines and assist customers with tier zero support or escalation to appropriate payroll team members.
• Monitor all inbound interface results for all payroll and timekeeping systems for error results and elevate to appropriate team member.
• Monitor all outbound interface results from payroll and timekeeping systems for errors and elevate to appropriate team member.
• Alert team members when tier zero resources require update as notified by callers and/or individual research.
• Monitor combined inbox for pertinent information and send to team members for interpretation and dissemination.
• Assist and coordinate with entire payroll team on cross-functional data requests, ensuring proper formatting and adherence to policy on release of PII.
• Maintain overall team calendar to ensure biweekly, monthly, quarterly, and annual tasks are completed and tracked.
• Maintain front-line support for verification of employment requests for all payroll populations.
• Perform data entry/imports to payroll and timekeeping systems as necessary to assist with the timely production of payments.
• Be part of project teams for all payroll & timekeeping related engagements internally and externally.
• Minute meetings with team action items and follow-up as necessary on progress.
• Report back to department leaders any issues with project timelines, overlaps, or other items of concern.

Required Experience and Competencies

• High School Diploma required.
• Minimum 2 years working in customer service, project management, or administrative role required.
• Experience working in large company payroll function preferred.
• Good PC skills, including proficiency in Microsoft Office and good working knowledge of Microsoft Excel.
• Demonstrated self-learner who can work with minimal supervision and wants to be a member of a dynamic team.
• Excellent customer service and detail oriented.
• Ability to multitask and work well under pressure.
• Ability to maintain confidentiality.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3-4 weeks’ annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $20.80 - $25.48, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary.