Payroll Assistant, NUTRITION SERVICES

Cypress-Fairbanks ISD; Houston (TX); On-site; USD 29,000 - 36,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking a Payroll Assistant to support nutrition services payroll operations. The role requires basic accounting skills and at least a high school diploma, with three years payroll experience preferred.

Responsibilities include maintaining payroll records, meeting deadlines, calculating various accruals, and responding to payroll inquiries. The position reports to the Assistant Director Nutrition Services, HR and is based on-site in Houston.

Qualifications

• High School Diploma or GED required.
• Proficient with PC, Microsoft Office, e-mail, internet and department apps.
• Three years payroll experience preferred; basic accounting skills.
• Ability to communicate with diverse internal and external publics.
• English language proficiency required.

Responsibilities

• Review, correct and maintain payroll records using automated timekeeping.
• Meet department and payroll deadlines.
• Calculate vacation time, weighted averages, and other calculations.
• Process leave requests and transfer them to the period totals report.
• Track absences to comply with district policy.
• Maintain accurate and up-to-date payroll files.
• Communicate with the District payroll office on updates and changes.
• Prepare payroll adjustment reports and overtime reports.
• Input schedules to the automated timekeeping system.
• Assist with incentive program compensation.
• Answer payroll inquiries from hourly employees.

Skills

Basic accounting

Payroll

Communication

English proficiency

Education

High School Diploma or GED

Tools

Microsoft Office

Timekeeping system

Job description

Position Summary

The Payroll Assistant will support payroll practices for Nutrition Services.

Qualifications

• High School Diploma or GED equivalent.
• Proficient in the use of a personal computer, Microsoft Office applications, e-mail, internet and departmental-specific applications, etc.
• Competency in basic accounting with a minimum of three (3) years experience in payroll functions is preferred.
• Ability to communicate with diverse internal and external publics.
• Ability to speak, read and understand the English language.

Terms Of Employment

244 days

Salary/Pay Grade

$32,367/CP-4

Salary (based on verifiable job-related experience) as set by the Board of Trustees

Reports To

Assistant Director Nutrition Services, HR

Essential Functions

• Review, correct and maintain ancillary payroll records using an automated timekeeping system.
• Meet department and payroll deadlines.
• Calculate vacation time, weighted averages, and other various calculations.
• Process leave (sick, personal and vacation) requests and transfer them to the period totals report.
• Track absences to comply with district and department policy.
• Maintain accurate and up-to-date payroll files.
• Communicate with the District payroll office to remain informed on payroll updates and changes.
• Prepare payroll adjustment report. Prepare and submit other payroll reports, such as the Overtime Report.
• Input schedules to the automated timekeeping system.
• Aid in the confirmation and compensation of all incentive programs.
• Answer external and internal payroll inquiries concerning hourly employees.
• Answer inquiries concerning employee leave balances.
• Support the department/district with regular and reliable attendance.
• Follow district/department policies, procedures, and guidelines.
• Perform other duties as assigned by the department director or designee.

Safety Responsibility

All food service employees must use good body mechanics and follow safe working procedures including infection control. The employee must report any unsafe condition to a manager or supervisor and demonstrate no on-the-job injuries due to a lack of good safety practices. On-the-job accidents must be reported immediately to the manager or supervisor and an accident report completed.

Disclaimer

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.