Payroll Assistant

Idalia's Staffing Agency; Vineland (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Idalia's Staffing Agency seeks a Payroll Assistant to support payroll processing and maintain accurate employee data records. The role emphasizes data entry accuracy and strict confidentiality to ensure correct payroll operations.

Responsibilities include processing new hire paperwork, timekeeping, generating paychecks, and handling W-2 forms in accordance with company policy. The ideal candidate has a high school diploma, data management experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Prior data/records management experience required.
• High degree of accuracy, confidentiality and attention to detail a must.
• Team oriented and able to collaborate with others.

Responsibilities

• Processes new hire paperwork and employee data changes in payroll system.
• Processes time, production, and payroll data from time sheets and records.
• Enters start and end times into payroll software.
• Maintains accurate data on hires, terminations, leaves, and other employee information.
• Audits payroll data for accuracy with Payroll Administrator.
• Responds to payroll questions while maintaining confidentiality.

Skills

Data entry

Confidentiality

Attention to detail

Team oriented

Data/Records management experience

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

Job Description

Overview:

The Payroll Assistant assists in processing payroll and maintaining accurate employee data records.

Essential Duties and Responsibilities:

• Processes new hire paperwork and employee data changes in the payroll system.
• Process time, production, and payroll data from time sheets and other records.
• Entering start and end times onto the payroll software.
• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
• Maintains accurate and up-to-date data on new hires, terminations, leaves of absence, and other employee information.
• Assists Payroll Administrator in auditing employees and payroll data to ensure accurate transactions.
• Escalates complex payroll questions or concerns to Payroll Administrator or management.
• Maintains confidentiality of payroll and employee records.
• Providing information and answering employee questions about payroll-related matters
• Capturing approved annual and sick leave.
• Preparing and distributing hard copy or electronic paychecks.
• Maintaining all payroll operations according to company policies and procedures
• Processing and issuing W-2 forms to employees
• Other duties as assigned.

Job Requirements:

• High School diploma or equivalent.
• Prior data/records management experience
• High degree of accuracy, confidentiality and attention to detail
• Team oriented.
• Microsoft Office (Word/Excel/Outlook) familiarity.
• Ability to complete data entry at moderate speed