Payroll Assistant

99 Ranch Market; Union City (CA); On-site; USD 30,307 - 31,684; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Insurance

401(k) Retirement Saving Plan with 4% Company Match

Employee Discount

Paid Time Off

Job summary

99 Ranch Market, located in Union City, CA, is seeking a full-time Payroll Administrator. This role involves processing payroll accurately and on time, maintaining records, and supporting attendance tracking. Candidates should have an associate degree and at least one year of payroll experience, alongside proficiency in payroll systems such as ADP or Kronos.

The position offers competitive benefits, such as Medical and Dental Insurance, a 401(k) plan with company match, and paid time off. Strong communication skills and attention to detail are essential, along with fluency in multiple languages being a plus.

Qualifications

• Minimum of 1 year of payroll or administrative experience preferred.
• Ability to manage multiple tasks in a fast‑paced environment.
• Must be authorized to work in the United States without sponsorship.

Responsibilities

• Maintain organized filing system for personnel and payroll records.
• Review timesheets for completeness and accuracy.
• Assist with payroll preparation and distribution of paychecks.

Skills

Attention to detail

Communication skills

Customer service skills

Ability to handle confidential information

Proficiency in Microsoft Excel

Fluency in Chinese or Vietnamese

Education

Associate degree in Accounting, Finance, Business Administration or related field

Tools

ADP payroll system

Kronos

Job description

Summary

The Payroll Administrator is responsible for ensuring accurate and timely processing of payroll for employees across the organization. This role requires strong attention to detail, the ability to handle confidential information, and solid knowledge of payroll procedures, compliance regulations, and HR documentation. The Payroll Administrator will also support attendance tracking, leave management, and provide excellent customer service to internal stakeholders.

Responsibilities

• Maintain an organized filing system for personnel and payroll records.
• Review timesheets and personnel information for completeness and accuracy; flag discrepancies for review.
• Assist with payroll preparation and distribution of paychecks and earnings statements.
• Track employee leave balances, including FMLA, personal leave, and other absences.
• Verify attendance and hours worked using the company’s timekeeping system.
• Collaborate with management to support payroll accuracy and compliance.
• Work overtime as needed to meet payroll deadlines.
• Perform other duties as assigned by management.

Qualifications

• Associate degree required; a degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Minimum of 1 year of payroll or administrative experience preferred.
• Experience with payroll systems (e.g., ADP, Kronos, or similar platforms) preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to handle sensitive employee records and payroll data with strict confidentiality.
• Highly organized with strong attention to detail and the ability to manage multiple tasks in a fast‑paced environment.
• Strong communication and customer service skills.
• Ability to work independently and effectively prioritize responsibilities.
• Fluency in multiple languages (Chinese or Vietnamese) is strongly preferred.
• Must be authorized to work in the United States without sponsorship.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• This job may require standing or walking for extended periods of time, lifting up to 50 pounds, and performing repetitive motions.

Position Details

• Employment Type: Full Time.
• Location: 2931 Faber St., Union City, CA 94587.

Benefits

• Medical, Dental, Vision, and Life Insurance.
• 401(k) Retirement Saving Plan with 4% Company Match.
• Long-Term Services Award.
• Employee Discount.
• Paid Time Off.

Compensation

The pay range for this job starts at $22 - $23 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

We are an E.E.O. employer.