Payroll Assistant

Beck & Pollitzer USA; Spartanburg (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Beck & Pollitzer USA is seeking a Payroll Assistant in Spartanburg, SC to support accurate and timely payroll processing across multiple locations. You will verify time and attendance, resolve discrepancies, and ensure compliance with wage laws while maintaining strict confidentiality.

This role also supports finance tasks, travel allowances, and payroll reporting, collaborating with HR and Finance to ensure accurate records and timely payments.

Qualifications

• Strong attention to detail and accuracy in payroll processing.
• Experience with payroll systems and multi-location payroll administration preferred.
• Ability to maintain confidentiality and meet strict deadlines.

Responsibilities

• Process weekly payroll across multiple locations and job sites.
• Review timesheets and payroll submissions for accuracy and completeness.
• Identify and resolve payroll discrepancies with HR and Finance.
• Maintain accurate payroll records and respond to inquiries professionally.
• Assist with travel allowances, per diem, and compensation processing.
• Support month-end and year-end payroll activities and reporting.

Skills

Attention to detail

Time management

Communication

Confidentiality

Organizational skills

Education

High school diploma or equivalent

Associate degree in Accounting, Finance, Business Administration, or related field

Tools

ADP Workforce Now

Microsoft Excel

Job description

The Payroll Assistant is responsible for supporting the accurate and timely processing of payroll while assisting with various financial and administrative functions within the Finance Department. This position plays a key role in maintaining payroll records, verifying employee time and attendance, resolving payroll discrepancies, and ensuring compliance with applicable payroll regulations and company policies.

The ideal candidate will demonstrate strong attention to detail, organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced, project-driven environment.

Essential Duties and Responsibilities

• Payroll Processing and Administration
• Assist with the preparation, processing, and verification of weekly payroll for employees across multiple locations and job sites.
• Review employee timesheets, timekeeping records, and payroll submissions for accuracy and completeness.
• Verify hours worked, overtime, paid time off, holiday pay, and other payroll-related earnings and deductions.
• Identify, investigate, and resolve payroll discrepancies in coordination with supervisors, Human Resources, and Finance.
• Enter and maintain accurate employee payroll information within the company's payroll system.
• Process payroll adjustments, corrections, reimbursements, and other authorized payments as needed.
• Assist with tracking and processing employee travel allowances, per diem, and other applicable compensation.
• Maintain accurate payroll records, supporting documentation, and employee payment information.
• Respond to employee payroll inquiries in a professional and timely manner.
• Support payroll reporting, reconciliations, audits, and year-end payroll activities.
• Assist with certified payroll reporting and prevailing wage documentation for applicable projects.
• Ensure payroll activities comply with federal, state, and local wage and hour requirements and company policies.
• Maintain strict confidentiality of employee compensation, personal information, and financial records.
• Finance and Accounting Support
• Assist the Finance Department with general accounting, administrative, and financial tasks as assigned.
• Support accounts payable and accounts receivable activities, including invoice entry, verification, and recordkeeping.
• Assist with reviewing employee expense reports, reimbursements, and supporting documentation.
• Perform data entry and maintain accurate financial records within company systems.
• Support account reconciliations and the preparation of financial reports and spreadsheets.
• Assist with organizing and maintaining financial documentation for internal and external audits.
• Coordinate with other departments to obtain necessary financial information and resolve discrepancies.
• Provide administrative support for month-end and year-end financial processes.
• Perform additional finance-related duties and special projects as assigned by the Payroll Administrator or Finance leadership.

Job Specifications, Qualifications, and Experience

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 1–2 years of experience in payroll processing, accounting support, or a related administrative role preferred.
• Experience with payroll systems such as ADP Workforce Now or similar HRIS/payroll platforms preferred.
• Experience processing payroll for hourly and salaried employees preferred.
• Familiarity with multi-state payroll, overtime regulations, and payroll deductions preferred.
• Experience with certified payroll or construction/industrial project payroll is a plus.

Knowledge, Skills, and Abilities

• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Basic understanding of payroll processes, accounting principles, and financial recordkeeping.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and consistently meet strict payroll deadlines.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional teams.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.
• Willingness to learn new systems, procedures, and finance-related responsibilities.
• Ability to adapt to changing business needs and support departmental priorities.

Physical Requirements and Work Environment

• Primarily office-based position requiring prolonged periods of sitting and working at a computer.
• Frequent use of standard office equipment, including computers, telephones, and printers.
• Ability to communicate effectively with employees, supervisors, and management.
• May require occasional overtime during payroll processing periods, month-end closing, or other business-critical deadlines.

Additional Responsibilities

This job description is intended to provide a general overview of the position and does not represent an exhaustive list of duties, responsibilities, or qualifications. Beck & Pollitzer USA reserves the right to modify or assign additional responsibilities based on operational and business needs.

This job description is not a contract for employment. Employment with Beck & Pollitzer USA is at will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as established by law. If you require assistance or accommodation to complete a job application, please contact our Human Resources Department [e-mail] by calling [phone].