Payroll Assistant

Equiliem; New York (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem is looking for a Payroll Processing professional in New York to manage various payroll functions, ensuring accuracy and compliance. This role includes responsibilities like wage calculations, maintaining employee records, and resolving payroll queries.

Candidates should possess a High School Diploma and ideally a Bachelor's Degree. Proficiency in payroll software such as Oracle Cloud and Microsoft Excel is essential. Benefits include medical insurance, a 401(k) match, and employee discounts.

Qualifications

• 1-2 years of experience in payroll processing.
• FPC or CPP certification preferred.
• Strong analytical skills.

Responsibilities

• Calculate wages, bonuses, and deductions accurately.
• Maintain employee records in HRIS/payroll systems.
• Ensure compliance with payroll regulations and tax laws.
• Balance payroll records and assist with audits.
• Resolve pay discrepancies and handle payroll inquiries.

Skills

Payroll processing

Microsoft Excel

Payroll compliance knowledge

Attention to detail

Confidentiality management

Education

High School Diploma/GED

Bachelor's Degree (preferred)

Associate's degree in Accounting or related field

Tools

Oracle Cloud

Peoplesoft

ADP

Job description

Job Overview

Process payroll for hourly and salaried employees. Provide assistance in entering and paying all wage garnishments. Process property payroll transfer reports. Ensure benefits deductions are accurate. Conduct audits to ensure accuracy and maintain data integrity. Provide support to leadership team for various other accounting-related projects.

Education Requirement

High School Diploma/GED required. Proficiency with Microsoft Office (Word, Excel, Outlook), QuickBooks and Pay Choice or Payroll Associates experience preferred.

Knowledge, Skills, Abilities

• 1 year experience.
• FPC or CPP certification preferred.
• Onsite at Jacobi Hospital, 35 hours per week, 1 hour lunch, flexible schedule required every other Friday (6a-2p or 10a-6p).
• At least 2 years experience in payroll processing (i.e., Garnishments, Taxes, Year End activities).
• Analytical skills related to retro calculations of pay and time required as well as the ability to work with multiple systems simultaneously.
• Intermediate to advanced skills in Microsoft Office applications including Word, Excel, and Outlook.
• HS Diploma required; Bachelor's Degree preferred.

Key Responsibilities & Duties

• Payroll Processing: Accurately calculating wages, overtime, bonuses, and deductions, including tax withholdings, garnishments, and benefits (401k).
• System & Records Management: Maintaining updated employee files, inputting data into HRIS/payroll systems, and managing time‑and‑attendance records.
• Compliance: Ensuring adherence to federal, state, and local payroll regulations, tax laws, and reporting requirements (e.g., W-2s).
• Reconciliation & Auditing: Balancing payroll records, reviewing tax filings, and assisting with audits.
• Employee Support: Resolving pay discrepancies, answering questions regarding paychecks, and handling payroll inquiries.

Required Skills and Qualifications

• Technical Proficiency: Strong skills in payroll software and Microsoft Excel. Specifically looking for Oracle Cloud, Peoplesoft, and ADP.
• Attention to Detail: High accuracy in data entry and calculations to avoid legal or financial errors.
• Confidentiality: Ability to manage sensitive, confidential employee data.
• Knowledge of Regulations: Understanding of labor laws, tax codes, and payroll compliance.
• Communication: Effective communication with HR, finance, and employees.

Common Experience

• Prior experience in payroll, accounting, or human resources.
• Associate or Bachelor's degree in Accounting, Business, or related field is often preferred.
• Certified Payroll Professional (CPP) designation is a plus.

Benefits

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [e-mail] or [phone].