Payroll/ AP Specialist

Aston Carter; Vancouver (WA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) Retirement Plan

Paid Time Off

Employee Discount Program

Growth opportunities

Collaborative team environment

Job summary

Aston Carter is seeking a Payroll/AP Specialist to join their team in Vancouver, WA. This role involves payroll processing for a large hourly workforce and supporting accounts payable functions, ensuring accuracy in financial operations.

The ideal candidate will have experience with ADP and strong Excel skills. The position offers a competitive salary in a fully onsite role, contributing to a dynamic and collaborative work environment with excellent growth opportunities.

Qualifications

• 1+ year of experience with payroll processing for minimum 200 employees.
• 3+ years of experience with full-cycle accounts payable invoice processing.
• Must have previous experience with ADP.
• Must be proficient with intermediate Excel functions.

Responsibilities

• Process full-cycle payroll through ADP for approximately 230 to 240 direct employees.
• Direct the production and issuance of paychecks and electronic deposits.
• Maintain detailed payroll reports covering earnings, taxes, deductions, and leave balances.
• Review payroll liabilities and verify related federal and state tax calculations.
• Balance payroll accounts, perform payroll reconciliations, and resolve discrepancies.
• Coordinate closely with HR on timecards, leave, and garnishments.

Skills

Payroll processing

Accounts payable

ADP

Excel

Job description

Seeking Payroll/ AP Specialist!

Join a well-established and growing company in the food manufacturing and consumer products industry that is committed to delivering high-quality products enjoyed by customers throughout the region. This is an excellent opportunity for a detail-oriented accounting professional to play a key role in both payroll and accounts payable functions. The Payroll AP Specialist will be responsible for ensuring the accurate and timely processing of employee payroll, vendor payments, invoice management, and financial records while supporting the overall efficiency of the accounting team. This position offers a dynamic blend of responsibilities and the opportunity to make a meaningful impact in a collaborative and fast-paced environment.

Qualifications

1+ year of experience with payroll processing for minimum 200 employees

3+ years of experience with full-cycle accounts payable invoice processing

Must have previous experience with ADP

Must be proficient with intermediate Excel functions (pivot tables and VLOOKUPS)

Job Description

The Accountant II oversees end-to-end payroll processing for a large hourly workforce, provides secondary support to accounts payable, and contributes to general accounting and month-end close activities. This role manages multi-state payroll through ADP, ensures GAAP-compliant accounting, supports inventory-related cost tracking, and partners closely with finance and HR in a highly visible, growth-oriented corporate environment.

Responsibilities

• Process full-cycle payroll through ADP for approximately 230 to 240 direct employees, primarily hourly, across Oregon and Washington.
• Direct the production and issuance of paychecks and electronic deposits, ensuring accuracy and timeliness.
• Maintain detailed payroll reports covering earnings, taxes, deductions, leave balances, and other payroll activity.
• Review payroll liabilities and verify related federal and state tax calculations for accuracy and compliance.
• Balance payroll accounts, perform payroll reconciliations, and resolve discrepancies promptly.
• Respond to employee payroll questions and information requests with professionalism and confidentiality.
• Maintain and update payroll policies, procedures, and guidelines to support consistent and compliant operations.
• Safeguard employee and payroll data by maintaining strict confidentiality at all times.
• Coordinate closely with HR on timecards, leave, garnishments, and employee changes affecting payroll.
• Ensure payroll- and HR-related invoices are submitted promptly to accounts payable for processing.
• Serve as the primary payroll processor, working with the Corporate Controller as backup when needed.
• Provide secondary support to the accounts payable function, collaborating closely with the AP team.
• Process invoices, purchase orders, receipts, and vendor payments in alignment with established procedures.
• Perform three-way matching among purchase orders, receipts, and invoices to ensure accuracy and proper authorization.
• Research and resolve pricing, receiving, invoice, and payment discrepancies in a timely manner.
• Track costs associated with inventory purchases and support inventory accounting and cost tracking.
• Monitor open purchase orders, receipts, invoices, payments, and vendor statements to maintain clean AP records.
• Maintain vendor relationships and ensure required compliance documentation is current and complete.
• Prepare accounts payable reporting and communicate issues and trends to management.
• Respond promptly and professionally to vendor inquiries and requests for information.
• Perform general ledger account reconciliations, including accruals and prepaid expenses.
• Support month-end close activities by preparing journal entries, reconciliations, and supporting schedules.
• Identify and correct coding, process, and system issues within payroll, AP, and general accounting workflows.
• Communicate reconciliation results, variances, and financial information to managers and key stakeholders.
• Prepare reports, analyses, and presentations that support process improvement, ERP optimization, and automation initiatives.

Job Type & Location

This is a Permanent position based out of Vancouver, WA.

Pay And Benefits

The pay range for this position is $75000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits & Perks Medical, Dental & Vision Coverage 401(k) Retirement Plan Paid Time Off & Vacation Employee Discount Program Stable Direct-Hire Opportunity Growth and Leadership Development Opportunities Collaborative Team Environment

Workplace Type

This is a fully onsite position in Vancouver,WA.

Application Deadline

This position is anticipated to close on Sep 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.