Payroll and HR Coordinator - Miami Florida

United Automobile Insurance Company; Miami (FL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) Retirement Savings Plan with employer match

Comprehensive Medical, Prescription Drug, Vision, and Dental Insurance

Paid Time Off, Holidays, and Leave programs

Job summary

A leading insurance provider in Miami is seeking a Payroll and HR Coordinator to support HR functions and manage payroll processing. The ideal candidate should have 1–3 years of HR experience, proficiency in ADP Workforce Now, and a degree in Human Resources or Business Administration. This is a hybrid role, requiring the candidate to work from the Miami office while also providing flexibility in remote work. Comprehensive benefits are offered to promote employee well-being.

Qualifications

• 1–3 years of HR experience, including payroll processing and HR administration.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Support the HR department in daily administrative functions.
• Run bi-weekly payroll for both hourly and salaried staff.
• Maintain and organize electronic HR files.

Skills

HR experience

Payroll processing

Detail-oriented

Bilingual (English & Spanish)

Microsoft Office proficiency

Education

Associate or bachelor’s degree in Human Resources or Business Administration

Tools

ADP Workforce Now

Job description

Founded in 1989, United Automobile Insurance Company is an innovative and established organization looking for a Payroll and HR Coordinator to join our team. Family-owned, UAIC, is one of the largest privately held property and casualty insurance companies in the United States. The key to our growth and success is a commitment to providing quality service to our agents and customers, by providing disciplined underwriting, and strategic claims handling. Our ongoing efforts to invest substantial resources in personnel and technology are the foundation of our promise of assuring maximum efficiency and specialized operations in the industry. We are proud that our independent agents and customers have recognized our dedication by making UAIC the market leader in every state where we conduct business.

Hybrid Opportunity

This is a hybrid opportunity, ideal candidate will reside in the Miami Dade or Broward County area. Requires ability to work from our Miami office location on a hybrid-remote work schedule.

SCOPE

The Human Resources Coordinator supports the HR department with key payroll and HR functions, ensuring efficient daily operations and compliance with company policies and labor regulations. This role partners with the HR team, leadership, and staff to deliver excellent HR service in a confidential, professional manner.

Duties

• Support the HR department in daily administrative functions
• Assist with new hire administration and employee relations activities
• Maintain accurate and confidential HR/employee records
• Prepare and process documentation for new hires, terminations, and status changes
• Run bi-weekly payroll for both hourly and salaried staff in accordance with company deadlines and policies
• Audit electronic timecards for accuracy, completeness, and compliance with labor regulations
• Identify, research, and resolve timesheet discrepancies and exceptions
• Process retroactive payments, overtime, corrections, and payroll adjustments
• Collaborate with leaders and supervisors to validate hours and resolve issues
• Assist in internal communications including employee newsletters
• Facilitate new hire onboarding and participate in new hire orientation processes
• Communicate clearly and professionally with employees at all organizational levels
• Respond to employee questions and elevate issues appropriately
• Maintain and organize electronic HR files
• Identify opportunities to improve productivity and assist in implementing solutions
• Maintain confidentiality of sensitive information
• Perform other duties as assigned

EDUCATION

• Associate or bachelor’s degree in Human Resources, Business Administration, or related field

SKILLS & EXPERIENCE

• 1–3 years of HR experience, including payroll processing and HR administration
• Experience working with ADP Workforce Now (ADP WFN payroll) required
• Strong verbal and written communication skills
• Detail-oriented with strong organizational and multi-tasking abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work both independently and as part of a team
• Bilingual (English & Spanish) preferred

BENEFITS

• 401(k) Retirement Savings Plan with employer match
• Comprehensive Medical, Prescription Drug, Vision, and Dental Insurance
• Paid Time Off, Holidays, and Leave programs
• Flexible spending accounts
• Basic Life Insurance and Voluntary Life/ADD
• Voluntary Short Term and Long-Term Disability

UAIC is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees. All employment decisions at UAIC are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operatep>