Payroll and Expense Specialist

Spherion Staffing and Recruiting; Melbourne (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Spherion Staffing and Recruiting is seeking a Payroll, Timekeeping & Expense Accounting Specialist in Melbourne, FL. You will own the labor reporting, payroll GL entries, corporate card reconciliations, and expense compliance, working closely with Accounting, HR, and Program Finance.

The role requires a Bachelor’s degree in Accounting/Finance/Business and 3+ years in GL, payroll processing, and timekeeping.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business.
• 3+ years in general ledger accounting, payroll processing, and timekeeping administration.
• Strong MS Excel proficiency (pivots, lookups) and GL/ERP systems experience.
• Experience with government contracting or DCAA compliance is a plus.

Responsibilities

• Administer timekeeping processes, verifying program/project charge codes and maintaining audit trails.
• Process end-to-end payroll, prepare month-end accruals, post GL journal entries, and perform balance sheet reconciliations.
• Manage employee expense reimbursements and corporate card reconciliations, enforcing policy and correct cost-center coding.
• Manage state payroll tax registrations and annual Form 1099 compliance.
• Lead internal control enhancements and support audits.

Skills

Analytical thinking

Attention to detail

Structured work style

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

MS Excel

GL/ERP systems

Job description

Tired of just pressing "process" on payroll? Ready to own the full accounting lifecycle?

We are seeking a detail-oriented Payroll, Timekeeping & Expense Accounting Specialist who brings analytical rigor to labor and expense accounting. This isn't a passive data-entry job—you will be the primary owner of our labor reporting, payroll GL entries, corporate card reconciliations, and expense compliance.

If you thrive in structured environments, enjoy solving reconciliation puzzles, and take pride in maintaining audit-ready financial records, this is your chance to make a direct impact on our finance operations.

Why Join Us?

• Total Process Ownership: Own the pipeline from timecard submission down to balance sheet reconciliation and month-end close.
• Impact & Visibility: Work directly alongside Accounting, HR, and Program Finance to shape controls and streamline workflows.
• Professional Rigor: Exposure to complex project accounting and government-compliance standards.

What You'll Do:

• Administer timekeeping processes, verifying program/project charge codes and maintaining clear audit trails.
• Process end-to-end payroll, prepare month-end accruals, post GL journal entries, and perform balance sheet reconciliations.
• Manage employee expense reimbursements and corporate card reconciliations, enforcing policy and correct cost-center coding.
• Manage state payroll tax registrations and annual Form 1099 compliance.
• Lead internal control enhancements and support external, internal, and DCAA audits.

What We're Looking For:

• Education: Bachelor’s degree in Accounting, Finance, or Business.
• Experience: 3+ years in general ledger accounting, payroll processing, and timekeeping administration.
• Technical Skills: Strong MS Excel proficiency (pivots, lookups) and experience with GL/ERP systems.
• Bonus Points: Experience in government contracting, defense, aerospace, or manufacturing with DCAA compliance exposure.