Payroll and Data Entry Administrator

Cupertino Electric; San Jose (CA); Hybrid; USD 34,000 - 37,000; Full time

Job summary

Cupertino Electric, Inc. (CEI) is hiring a Payroll and Data Entry Administrator in San Jose, CA for a hybrid role. You will maintain confidential payroll information, handle correspondence, scan and upload documents, and ensure data accuracy across multiple systems.

The role requires strong attention to detail, independent work, and proficient MS Office skills (Excel, Outlook, Word) to support the payroll team and deliver accurate reports.

Qualifications

• Education: High School Diploma or GED required.
• Experience: typically less than 1 year of related experience.
• Must be authorized to work in the United States; sponsorship not available.

Responsibilities

• Maintain and manage confidential information with discretion.
• Handle incoming and outgoing correspondence, including email, phone calls, and mail.
• Copy, scan and upload documents to internal systems.
• Identify and investigate source documents for data accuracy and completeness.
• Accurately enter confidential personal and tax data into various computer systems.
• Prepare and edit documents and presentations as required ensuring accuracy.

Skills

Autonomy

Attention to detail

Communication skills

Interpersonal skills

Education

High School Diploma or GED

Tools

Excel

Outlook

Word

Job description

Posting Title: Payroll and Data Entry Administrator Reports To: Director, Payroll
Location:S an Jose, CA | Hybrid
Salary Range: $25.00/hour to $27.00/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

THE FINANCE TEAM

Our projects may be complex, but our approach is simple: we build great things and we do it with great people. The Finance Team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders, and customers with timely and accurate financial information. The Finance Department is comprised of six teams: accounts payable (AP), accounts receivable (AR), billing, collections, payroll and tax that work closely together to ensure compliance and the financial well-being of the company.

ABOUT THE ROLE

• Maintain and manage confidential information with discretion.
• Handle incoming and outgoing correspondence, including email, phone calls, and mail.
• Copy, scan and upload documents to internal systems as required.
• Identify and investigate source documents for data accuracy and completeness.
• Accurately enter confidential personal and tax data into various computer systems from source documents.
• Ensures completion deadlines are strictly adhered to.
• Provide high level of customer service and ensure positive internal and external customer interactions.
• Maintain clear and accurate records of all communications and transactions.
• Assist in the preparation and distribution of various reports to customers.
• Provide high level of customer service and ensure positive customer interactions.
• Work in a team environment coordinating with other team members for seamless processing.
• Prepare and edit documents and presentations as required ensuring accuracy.
• Maintain payroll supply inventory for internal and external teams.
• Support ad-hoc projects and perform other duties as assigned by management.

ABOUT YOU

• Ability to work autonomously.
• Excellent attention to detail and organizational skills.
• Exceptional oral and written communication and interpersonal skills.
• Proficient in Microsoft Office including Excel, Outlook and Word.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required.

Licensure/Certifications: None required.

Experience: Typically requires less than 1 year of related experience.

*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [emailprotected] or 1-(877)-747-4CEI.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.