Administrative Assistant - Energy

Cupertino Electric, Inc.; San Jose (CA); On-site; USD 32,000 - 41,000; Full time

Job summary

Cupertino Electric, Inc. in San Jose, CA is seeking an organized Administrative Assistant to support its Energy Division, coordinating information flow between office, field, vendors, and general contractors.

You will coordinate job start/close, contract routing, and PM schedules; set up meetings, travel, and catering; and maintain job files and forms. Proficiency with Word, Excel, PowerPoint, and Outlook is required.

Qualifications

• Education: High School Diploma or GED is required.
• Two (2) years of administrative experience required; construction industry preferred.
• Authorized to work in the United States; sponsorship not available.
• Experience with Microsoft Office Suite is essential.

Responsibilities

• Coordinate start and close of jobs and contract routing.
• Track PM schedules; set up meetings, travel, and catering.
• Maintain job files, controlled forms/logs, and related documents.
• Handle proposals, bid presentations, pre-qualifications, change orders, submittals, RFIs, and work orders.

Skills

Organizational skills

Time management

Project coordination

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Description

Posting Title: Administrative Assistant - Energy

Reports To: Executive Assistant

Location: San Jose, CA

Salary Range: $23.00/hour to $30.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

Who We Are

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

The Energy Team

Our Energy Division at CEI builds projects from the field to the grid. Whether it’s a solar, battery storage, substation, EV charging, microgrid, or converter station project, our skilled project managers, engineers, and field employees deliver when it matters most.

About The Role

We are seeking an organized and dynamic Administrative Assistant to provide daily support to our Energy Division. This key team player is vital in ensuring information flow between office, field, vendors, and general contractors.

As an Administrative Assistant, you’ll assist in the coordination of job start and job close, contract routing, tracking PM schedule: set up meetings, travel, and catering, and maintaining job files and controlled forms/logs. Other support responsibilities may include copying, faxing, and scanning, handling important documentation such as proposals, bid presentations, pre-qualifications, and change orders, and submittals, RFIs, and RFIs, and work orders.

About You

You have general administrative experience and bring a wide skillset that includes organizational, time management, and project manager skills. Working in a fast-paced environment and balancing different priorities is second nature to you. You are tech-savvy with experience in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

What You Will Gain

As an Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network. You’ll interact with teams across the organization and experience first‑hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and general contractors.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required.

Licensure/Certifications: None required.

Experience: Two (2) years of administrative experience required. Experience in the construction industry preferred.

• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Additional Information

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [email protected] or 1-(877)-747-4CEI.