Payroll and Benefits Technician

Corvallis School District 509J; Corvallis (OR); On-site; USD 34,000 - 49,000; Part time

Benefits offered by this job

Benefits

PERS/OPSRP retirement

Job summary

The Corvallis School District 509J is seeking a Payroll and Benefits Support Specialist to assist the Human Resources and Business Services departments. This role handles data collection and entry, maintains employee payroll and benefits data, and supports HRMS and timecard systems to ensure accurate processing.

The position is 30 hours per week, regular/probationary, non-exempt, with retirement contributions through PERS/OPSRP and a 260-workday calendar.

Qualifications

• AA degree or equivalent required.
• Experience with complex spreadsheets and computerized financial systems.
• Knowledge of laws, regulations, rules, policies, and bargaining agreements.
• Effective written and oral communication.
• Ability to interact with people of all ages and resolve conflicts.
• Ability to plan, organize, and direct work and staff.
• First Aid certification may be required within two months of hire.
• Ability to travel among district facilities as needed.

Responsibilities

• Manage daily HR and business services operations with guidance; align with district policies and goals.
• Maintain employee payroll and benefits data in HRMS and related systems to ensure accurate processing.
• Receive, triage, and respond to payroll and benefits requests from staff.
• Prepare data from HRMS, leave, and timecard systems for payroll processing.
• Prepare data from benefits enrollment systems for payroll processing.
• Assist with verifying eligibility and processing insurance claims; relay information as needed.
• Develop and distribute benefit information to employees (open enrollment, forms, etc.).
• Maintain effective communication between HR and Business Services for coordinated action and morale.
• Assist with training and support for HRMS and timecard end users.
• Maintain confidential employee records and secure data handling.

Skills

Data entry

Payroll processing

Confidentiality

Communication skills

Multitasking

Team collaboration

Conflict resolution

Education

Associate degree (AA) or equivalent

Tools

HRMS systems

Timecard systems

Spreadsheet software

Payroll software

Job description

Purpose

Provides specialized support to both the Human Resources and Business Services departments, including data collection & entry, maintenance of employee data as it relates to payroll, benefits, and support for all related systems.

Hours

Hours: 30 hrs/wk

Contract Status

Contract Status: Regular/Probationary

FLSA Status

FLSA Status: Non-exempt - Classified

Start Date

Start Date: As soon as possible

Calendar

Calendar: 260 Work Days

Rate

Rate: $30.22/hr with benefits

Retirement Contribution

Retirement Contribution: Corvallis School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. Upon eligibility, the district contributes 6% of an employee's salary to their Individual Account Program (IAP). Eligibility is defined as working at least six full calendar months in a qualifying position. Part-time employees working at least six months and 600 hours in a calendar year will qualify.

Notes

• This postion is open until filled with earliest possible review being September 18th, 2026.

Essential Duties And Responsibilities

• Exercises independent judgment to manage daily operations of the crossover functions of the human resources and business services departments in a manner consistent with administrative direction, district policies, procedures, and district goals.
• Maintains employee payroll and benefits data in the appropriate platforms to ensure accurate payroll and benefits processing.
• Receives, triages, and responds to requests from staff in relation to payroll and benefits processing.
• Prepares and processes data from the human resource management system (HRMS), leave and timecard systems for payroll preparation.
• Prepares and processes data from the benefits enrollment systems for payroll preparation.
• Assists personnel, beneficiaries, and/or insurance providers for the purpose of verifying eligibility, conveying information, and processing claims.
• Develops and distributes benefit information to employees (e.g., open enrollment packets, new/change forms, etc.).
• Establishes and maintains effective communication between the human resources and business services departments to ensure coordinated action, efficiency, and high morale.
• Assists with the integration, training of technology, support, and communication to end users of the HRMS and timecard systems.
• Maintains confidential files of individual employees and former employees.
• Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard office systems, equipment, and software.
• Provides other related services as assigned.

General Performance Requirements

• Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Corvallis School District and enhances learning.
• Observe laws, district policies and procedures, and professional standards for the position.
• Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
• Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
• Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
• Respect confidential information and the privacy of students, staff, and parents.
• Support students and staff in the district's career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
• Develop job skills necessary to meet changes in the position.
• Maintain personal appearance and hygiene appropriate to the position as defined by the district.
• Meet applicable district physical ability/health and safety guidelines for the position.

Qualifications

• Holds at a minimum an Associate's degree (AA) from a two-year college or technical school or equivalent combination of education and experience necessary to perform the job functions.
• Demonstrated competency and experience in using complex spreadsheets and computerized financial systems, and other computer program applications.
• Knowledge of and ability to apply laws, regulations, rules, policies, collective bargaining agreements and related documents.
• Ability to communicate effectively, both orally and in writing.
• Ability to interact effectively and collaboratively with individuals and groups of all ages, which requires use of conflict resolution skills.
• Ability to facilitate group activities/meetings.
• Ability to independently plan, organize, and carry out work assignments, and to plan and direct the work of assigned staff or students.
• Ability to use initiative and sound independent judgment within scope of responsibility.
• Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
• Ability to effectively perform multiple, simultaneous tasks with numerous interruptions.
• Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards for the position.
• Standard First Aid certification, or the ability to obtain certification within two months of hire, may be required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is regularly required to stand and use hands to finger, handle, or feel objects, tools, or controls. The employee is required to frequently walk (occasionally on an uneven surface), occasionally sit and reach with hands and arms (frequently reaching above the shoulder), stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

While performing the duties of the position, the employee works with standard office and or instructional equipment with moving mechanical parts. The employee frequently is required to use hands for fine and repetitive manipulation and required to sit for long periods of time.

The employee regularly must lift, move, and/or carry up to 25 pounds and frequently lift and/or move up to 40 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment could be usually moderate to occasionally high.

Note

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.

The Corvallis School District does not discriminate on the basis of age, citizenship, color, disability, gender expression, gender identity, national origin, parental or marital status, race, religion, sex, or sexual orientation in its programs and activities, and provides equal access to designated youth groups. The following persons have been designated to handle inquiries regarding discrimination: Rynda Gregory, Human Resources Administrator and Title IX Coordinator: [e-mail], 971-217-6309; Byron Bethards, Student Growth and Experience Director, Title II Oversight and Complaints, and ADA Complaints: [e-mail]

El Distrito Escolar de Corvallis no discrimina en base a la edad, nacionalidad, color, discapacidad, expresión de género, identidad de género, origen nacional, situación de los padres o de su estado civil, raza, religión, sexo u orientación sexual en sus programas y actividades, y proporciona igualdad de acceso a los grupos de jóvenes designados. Las siguientes personas han sido designadas para atender las consultas relacionadas con la discriminación: Rynda Gregory, Administradora de Recursos Humanos y Coordinadora de Título IX: [e-mail], 971-217-6309; Byron Bethards, Director de Crecimiento y Experiencia Estudiantil y Supervisora y Quejas del Título II y Americanos con Discapacidades (ADA por sus siglas en inglés): [e-mail]